Executive Assistant

Overview

We seek a highly organized and detail-focused Executive Assistant to provide comprehensive support to senior managers working across US, EMEA, and APAC regions. The ideal candidate thrives in dynamic, international settings, is technologically adept, and anticipates the needs of high-level executives.

Key Responsibilities

• Manage and update senior leaders' calendars diligently, ensuring client standards are met and schedules are accurate.
• Coordinate meetings globally, expertly handling time zone differences and regional holidays for flawless scheduling.
• Continuously review calendar priorities, resolving conflicts by suggesting alternatives and filtering lower-priority requests.
• Oversee meeting logistics including Teams links and room reservations, plus organize travel plans and manage expense claims using tools like Concur.
• Maintain professional communication channels, serving as a trusted contact for managers and stakeholders, always preserving confidentiality and professionalism.

Candidate Profile

• Minimum two years in administrative, coordination, or scheduling roles, preferably in multinational or high-demand environments.
• Proficient English skills at a C1 level with polished business communication both written and verbal.
• Strong command of Outlook and Microsoft Teams; experience with Concur or comparable expense reporting software is advantageous.
• Exceptional attention to detail, with a proactive approach to anticipating conflicts and resolving issues efficiently.