Executive and Personal Assistant to CEO

About the Role

An innovative mobile app startup is searching for a dynamic Executive and Personal Assistant to provide comprehensive support to the CEO, a seasoned Hollywood producer. This role offers a unique opportunity to engage with a cutting-edge vertical mobile platform and collaborate closely with industry veterans.

Responsibilities

• Oversee the CEO's calendar, coordinate travel arrangements, and manage meeting logistics with clear communication of all necessary details.
• Handle phone and email correspondences while maintaining meticulous records of communications.
• Coordinate with office personnel to manage logistical aspects across various teams.
• Maintain an organized digital filing system for legal, financial, business, and personal documents.
• Update and organize scripts, submissions, production files, NDAs, expense reports, and related materials.
• Manage extensive databases including logins, passwords, memberships, and travel documents, ensuring timely renewals.
• Track invoices related to travel reimbursements and production expenditures.
• Run errands and manage online ordering/shipping for both professional and personal requirements.
• Provide basic technology troubleshooting support on standby.
• Anticipate and proactively address complex logistical challenges.
• Coordinate family-related tasks including appointment scheduling, travel logistics, and communication.
• Oversee household staff coordination and ensure upkeep of the residence.
• Manage and track artwork acquisition and transitions.
• Plan and oversee events, parties, and gift-giving occasions with timely reminders.

Qualifications

• Experienced in social media marketing and content platforms such as TikTok, Instagram, Facebook, and Google.
• Strong familiarity with generative AI tools and emerging artificial intelligence technologies.
• Interest and understanding of mobile content trends, specifically vertical content and microdramas.
• Professional demeanor with strict adherence to confidentiality.
• Flexible and composed under shifting priorities, adept at multitasking efficiently.
• Excellent verbal and written communication skills suitable for interacting across organizational levels and talent.
• Strong organizational skills with persistent follow-through.
• Capable of working autonomously, taking initiative on unique projects.
• Resourceful in solving problems and fostering team collaboration.
• Proficient in professional correspondence writing.

Technical Skills

• Microsoft Word, PowerPoint, Excel.
• Google Docs, Sheets, Slides, and Drive.
• OneDrive management.
• Virtual meeting platforms including Zoom and Google Meets.
• Document sharing and PDF tools such as DocSend and Adobe Acrobat.
• Ability to quickly learn new software applications.