Contracts Representative

Job Overview

The Contracts Representative plays a key role in managing the timely processing, documentation, and dissemination of contracts and purchase orders (PO). This position ensures that all stakeholders remain well-informed and that records are meticulously maintained in a centralized database, supporting organizational compliance via accurate reporting and systematic archiving of documentation related to both contracts and purchase orders.

Key Responsibilities

• Preparation, summarization, and detailed documentation of contracts.
• Efficient processing and distribution of contracts to relevant parties.
• Overseeing purchase order management from initiation to completion.
• Systematic archiving of all contract and PO documents to maintain compliance standards.
• Generating reports and managing data within organizational databases.
• Maintaining effective communication and coordination among stakeholders throughout contract and PO lifecycles.

Qualifications and Experience

• Possess a Bachelor's degree in Business Administration or a related discipline.
• Professional certifications in contract management or procurement are advantageous.
• Have between one to three years of relevant experience in contract administration, purchase order processing, or procurement roles.
• Experience working with government portals such as ETIMAD and NUPCO is preferred.
• Familiarity with the healthcare or medical device sectors is a plus.

Skills and Competencies

• Exceptional attention to detail and commitment to accuracy in documentation.
• Strong capability in managing time and meeting stringent deadlines.
• Proficient in Microsoft Office Suite including Excel, Word, and Outlook, along with database management systems.
• Excellent bilingual communication skills in Arabic and English, both written and verbal.
• Ability to perform effectively under pressure while handling multiple priorities.
• Collaborative team player demonstrating strong coordination and follow-up abilities.
• Knowledgeable about contract terms, purchase order procedures, and procurement processes.