Contract Executive Assistant

Role Overview

A rapidly expanding Life Sciences startup based in New York City is seeking an Executive Assistant on a minimum six-month contract with prospects for permanent employment depending on performance and business demand. This role focuses on supporting multiple senior executives by providing comprehensive administrative and operational aid during a pivotal growth phase. The position is primarily remote but requires occasional presence at the NYC headquarters, so applicants must reside locally.

Key Duties

• Coordinate and oversee intricate executive calendars, arranging meetings and facilitating both internal and external engagements.
• Act as the main liaison for executives, managing communications with discretion and professionalism.
• Compile and prepare meeting agendas, presentations, and ensure timely follow-up on action items.
• Organize domestic and occasional international travel plans, managing detailed itineraries and logistics.
• Support the onboarding of new team members and assist cross-departmental coordination as the organization grows.
• Contribute to special projects, operational strategies, and improvements in processes.
• Maintain orderly systems related to documentation, expense tracking, and administrative workflows.
• Collaborate closely with various internal teams to guarantee alignment and effective execution of tasks.

Required Qualifications

• At least 8 to 10 years' experience as an Executive Assistant or in senior administrative support roles, preferably within Life Sciences, biotechnology, healthcare, or dynamic startup environments.
• Exceptional organizational capabilities with proficiency in managing numerous priorities and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Demonstrated professionalism, confidentiality, and emotional intelligence in work conduct.
• Proficiency in Microsoft Office Suite, Google Workspace, and other collaboration platforms.
• Ability to thrive in a fast-paced, changing environment with a high degree of adaptability.

Additional Information

The opportunity involves working remotely with the necessity of attending some meetings at the company's New York City office. The contract runs for six months with potential for conversion to a permanent role based on performance and organizational needs.