Business Unit Administrator

About the Company

Join Deloitte, a workplace that values your curiosity, passion, and collaboration with talented people to make a meaningful impact. Located in Tauranga, New Zealand, this role supports an evolving administrative approach designed to connect business units and enhance client and in-office experiences.

Role Overview and Responsibilities

• Deliver high-quality administrative assistance including calendar and travel management, meeting coordination, document preparation, and managing inbox communications to support effective client service delivery.
• Provide overflow administrative assistance to the Hamilton office during busy periods fostering a unified team dynamic across Tauranga and Hamilton locations.
• Serve as the first professional point of contact for clients and visitors at the Tauranga office ensuring a welcoming and seamless front-of-house experience.
• Maintain meeting rooms and client areas to Deloitte’s professional standards, ensuring these spaces are orderly, clean, and ready for use.
• Coordinate client hospitality needs, including organizing refreshments and supporting meeting requirements to enrich client interactions.
• Assist with logistics and execution of client events, workshops, and internal functions, managing catering, room setups, scheduling, and on-site coordination.
• Identify and propose improvements for administrative processes to increase efficiency across teams.
• Support client onboarding procedures and general operational tasks to ensure smooth and consistent experiences for both clients and internal teams.
• Collaborate with the broader administrative team to balance workload, adapt to shifting priorities, and provide versatile support as necessary.

Qualifications and Skills Required

• Previous experience in administration, front-of-house duties, hospitality, or event coordination, preferably within a corporate or professional services setting.
• Excellent organizational and time management abilities capable of juggling multiple priorities across various teams and locations.
• Strong interpersonal skills to confidently engage with stakeholders at all levels and deliver polished client experiences.
• Proven skills in supporting meetings, event logistics, and client hospitality with meticulous attention to detail.
• A proactive approach with an aptitude for anticipating needs, suggesting improvements, and taking responsibility for tasks.
• Effective communication and teamwork skills to foster productive working relationships across organizational units.
• Competent use of Microsoft Office applications including Word, Excel, PowerPoint, and Outlook in a fast-paced and changing environment.
• A commitment to professionalism, quality, and detailed execution in all responsibilities.

Additional Information

Deloitte emphasizes creating meaningful impacts for clients, communities, and employees through deliberate actions. The company culture prioritizes inclusiveness and support, valuing diverse perspectives and personal growth opportunities.

Employee Benefits and Workplace Culture

• Flexible working arrangements tailored to both staff and client needs.
• Subsidies for professional qualifications and paid memberships.
• Health insurance support and income protection insurance.
• 22 days of annual leave.
• Social events and sports teams, plus monthly gatherings for staff.
• Wellness initiatives and community volunteer opportunities.
• Commitment to environmental sustainability and corporate responsibility.

Equal Opportunity and Application Notes

Deloitte welcomes applicants from all backgrounds and encourages candidates passionate about the role to apply even if all criteria are not perfectly met. Please be cautious of phishing scams and ensure all communications originate from official Deloitte email domains.