Business Assistant

About Farfetch and the Role

Farfetch operates as a premier global marketplace in the luxury fashion sector, connecting buyers across more than 190 countries with luxury items from over 1,400 top-tier brands, boutiques, and department stores worldwide. Located in Old Street, London’s vibrant tech district, Farfetch’s office offers an open collaborative environment including a spacious outdoor terrace for team gatherings and events.

The Business Assistant position provides essential administrative and organizational support to 3-4 Senior Leaders, involving diary coordination, travel arrangements, and project facilitation. This role suits proactive individuals with backgrounds in corporate, legal, or financial sectors who thrive in dynamic, confidential, and fast-paced contexts. Creativity, service orientation, and the ability to bring innovative ideas and best practices are highly valued.

Key Responsibilities

• Efficiently manage calendars and correspondences for senior leadership, navigating global time zones and prioritizing urgent matters.
• Arrange comprehensive travel plans including tickets, accommodation, and itinerary preparation.
• Handle expense tracking, including receipt organization, invoice management, and purchase order administration.
• Coordinate and respond to meeting requests at all organizational levels.
• Prepare meeting agendas proactively before key sessions.
• Facilitate onboarding for new starters and direct reports under Senior Leaders.
• Support event planning efforts including conferences and team gatherings.
• Provide occasional assistance to the broader team by scheduling large team meetings and other tasks as required.
• Adhere to and promote compliance with all Farfetch company policies.
• Actively participate in the Business Assistant community, providing cover for fellow assistants as needed.

Candidate Profile

• Possess at least 2 to 3 years of experience as an Executive or Business Assistant supporting Senior Leaders, ideally within legal or finance environments.
• Proficient with Gmail, Google Docs, Google Drive, Microsoft Excel, and PowerPoint.
• Ability to maintain composure and productivity in high-pressure, multitasking scenarios with strict deadlines.
• Strong interpersonal skills, self-driven, positive attitude, and goal-oriented mindset.
• Adaptability and a flexible approach to work demands.
• Meticulous attention to detail and accuracy.
• Experience managing relationships with internal and external stakeholders effectively.
• Demonstrated integrity and discretion when handling sensitive or confidential information.
• Motivated to achieve success and contribute passionately to organizational goals.

Rewards & Benefits

• Access to an Employee Pension Scheme.
• Participation in a Flexible Benefits Program.
• Comprehensive health insurance and critical illness coverage.
• A hybrid working model offering three days onsite in the office and two days remote work.

Additional Information

Farfetch may incorporate artificial intelligence tools during the recruitment stages to review applications, analyze resumes, and evaluate candidate responses for consistency and verification. These tools serve to assist the hiring team and do not replace human decision-making. Final hiring decisions rest with human recruiters. Candidates seeking detailed information on data processing are encouraged to inquire further.