Administrative Coordinator

Role Overview

The Administrative Coordinator at Vacation Homes by Provident plays a crucial role supporting the administrative operations within one of the UAE's leading real estate agencies. This role ensures seamless internal and external communication, upholding strict standards of professionalism and accuracy in a fast-paced and competitive market.

Key Responsibilities

• Handle incoming phone calls and direct them appropriately.
• Manage scheduling and organization of appointments and meetings.
• Record detailed meeting minutes and manage communication through emails, memos, letters, faxes, and forms.
• Assist in generating routine reports for various departments.
• Establish and maintain an efficient filing and documentation system.
• Review and update office policies and procedures regularly.
• Offer general assistance and support to visitors and clients.
• Serve as the primary liaison between internal teams, external clients, and senior management, coordinating with executive and senior administrative assistants to address requests and inquiries.

Qualifications and Skills

• Proven experience in secretarial or administrative assistant roles.
• Strong proficiency in Microsoft Office Suite and related data management programs.
• Practical knowledge of office equipment, including printers and scanners.
• High typing speed and accuracy.
• Excellent command of English spelling, grammar, and punctuation.
• Meticulous attention to detail and confidentiality.
• Organizational skills with the ability to focus on assigned tasks effectively.
• Educational background includes a high school diploma or equivalent diploma; additional secretarial certifications are advantageous.
• Fluent in both written and spoken English.

Company Overview

Provident Estate, established in 2008, is a reputed leader in the regional real estate sector, known for working closely with premier global developers. With over 200 dedicated staff, it exemplifies excellence and reliability. The company fosters innovation and comprehensive client solutions, emphasizing long-term relationships built on trust and expertise, aiming to redefine real estate services through innovative and digital approaches.