Administrative Assistant

Role Overview

We are seeking a highly capable Administrative Assistant to join our expanding company that supports the Civil Construction Industry, based in our Mosgiel Office. The ideal candidate will be detail-focused, organized, and proactive, possessing strong accounting and administrative expertise.

Key Responsibilities

• Efficiently manage accounting software such as Xero to maintain precise financial records.
• Oversee accounts receivable and payable operations, ensuring prompt invoicing, payments, and account reconciliation.
• Deliver comprehensive administrative support including scheduling, correspondence handling, and document management.
• Effectively prioritize duties and manage time to consistently meet deadlines.
• Ensure high levels of accuracy in all financial and administrative assignments.
• Collaborate closely with team members to further company objectives and support ongoing projects.

Candidate Qualifications

• Demonstrated experience with Xero and a strong enthusiasm to learn and enhance systems and workflows.
• Proven background in handling accounts receivable and accounts payable functions.
• Competent use of Microsoft Office suite including Word, Excel, and Outlook.
• Experience working with large data systems and CRM platforms is advantageous but not mandatory.
• An understanding of heavy vehicles is desirable though not a requirement.

Additional Information

This position is full-time and based onsite in our Mosgiel Office. We value diversity and inclusion and are proud to be an equal opportunity employer, welcoming applicants from all backgrounds.

Application Details

Interested applicants should submit their CV and cover letter by August 31, 2026, outlining why they are the right fit for this role.