Administrative Assistant

About the Role

Join a vibrant import-export company within the UAE logistics and international trade sector, known for its expertise in cross-border goods movement, supply chain synchronization, and customs adherence for regional and global clientele. The organization values precision, swift responsiveness, and client-focused service, ensuring uninterrupted global shipment delivery through a robust administrative framework.

Key Responsibilities

• Handle everyday office administrative duties including document filing, scanning, and maintaining accurate import/export records.
• Oversee logistics scheduling, monitor shipment progress, and liaise with vendors to guarantee prompt deliveries and customs clearance.
• Generate and process shipping invoices, packing lists, and customs declarations utilizing ERP or trade compliance software.
• Provide support to senior personnel through calendar management, travel planning, and organizing meetings across multiple time zones.
• Respond carefully and professionally to inquiries from clients and partners via email and telephone.
• Assist in the preparation of compliance documentation, internal audit processes, and submissions to UAE regulatory bodies.

Required Qualifications and Skills

• Proficiency with Microsoft Office applications including Word, Excel, and Outlook.
• Experience using ERP systems or trade management platforms such as SAP, Oracle, or TradeLink.
• Familiarity with customs documentation processing and import/export compliance procedures.
• Skilled in business communications including email, phone correspondence, and internal reporting.
• Strong time management abilities and capability to handle multiple tasks simultaneously.

Preferred Qualifications

• Exposure to UAE customs portals including Dubai Customs and Abu Dhabi Customs.
• Basic understanding of Incoterms and international shipping documentation.
• Working knowledge of Arabic, either written or spoken.

Benefits and Work Culture

• Full-time onsite position with fixed working hours and eligibility for UAE statutory benefits such as Emirates ID and health insurance.
• Engagement in a fast-moving, internationally connected setting with insights into global trade operations.
• Opportunities for career advancement for top-performing administrative assistants within logistics and compliance areas.