Site Administrator

About INTEC Energy Solutions

INTEC Energy Solutions is a global engineering, procurement, and construction (EPC) and operations & maintenance (O&M) enterprise specializing in turnkey solutions for utility-scale solar photovoltaic power plants and Battery Energy Storage Systems (BESS). With a portfolio exceeding 5 gigawatts of secured and delivered projects worldwide, INTEC is a trusted leader in the renewable energy arena, facilitating the success of major clean energy initiatives across Australia and New Zealand.

Role Overview

We are looking for a dedicated Site Administrator to join our project team full-time, based onsite in Glorit, Auckland, New Zealand, supporting a forthcoming large-scale renewable energy project. This role suits candidates residing locally or able to commute daily, as no on-site accommodation is provided.

This pivotal support position ensures smooth daily site operations through effective administrative duties, coordination, workforce mobilisation, document management, and stakeholder communications.

You will collaborate closely with the Construction Manager, Project Director, Health, Safety and Environment (HSE) team, project delivery units, contractors, and community stakeholders to establish robust project systems, maintain clear and ongoing communication, and bolster the successful execution of construction activities.

As an integral member of the project team, you will contribute to the structural and coordinated framework necessary for project success from commencement, while fostering positive relationships with local communities, iwi, landholders, and relevant stakeholders.

Key Responsibilities

• Deliver comprehensive site administration services including record keeping, generation of reports, meeting scheduling, document control, and maintaining project systems.
• Manage workforce mobilisation efforts encompassing onboarding, safety inductions, site access authorisations, travel arrangements, and contractor coordination.
• Assist HSE and compliance functions by managing registers, permits, documentation, and records pertinent to site safety and regulatory adherence.
• Facilitate community and stakeholder engagement activities via handling communications, responding to enquiries, organising meetings, and managing complaint resolution.
• Maintain and nurture effective relationships with project personnel, contractors, community members, and other stakeholders to support seamless project delivery.

Candidate Profile

• Demonstrated experience in site administration within construction, infrastructure, renewable energy, or other major projects.
• Strong organisational capabilities to handle multiple tasks efficiently in a fast-changing site environment.
• Excellent interpersonal and communication skills with confidence to liaise effectively with internal teams, contract workers, and external parties.
• Familiarity with document control software, Microsoft Office applications, reporting procedures, and project administrative systems.
• A proactive, flexible attitude with the capacity to take initiative and provide solid support within a growing project team.

Why Work With INTEC?

• Opportunity to contribute to the execution of a significant utility-scale renewable energy project.
• Join a global company with a substantial project pipeline providing long-term career pathways.
• Engage with a high-performing, collaborative project team during early delivery stages.
• Gain broad experience across construction activities, stakeholder engagement, regulatory compliance, and project operations.
• Make a positive impact by supporting renewable energy infrastructures and the surrounding communities.