Senior Document Controller - Saudi National - Dammam

Overview

WSP Middle East is looking for an experienced Document Controller / Project Administrator to support aviation design projects based in Saudi Arabia. This role is essential for managing effective document control and project administration across multidisciplinary teams involved in complex airport and aviation infrastructure projects.

Key Responsibilities

• Set up, organize, and maintain comprehensive project document control systems following WSP's and client procedures.
• Handle registration, distribution, tracking, and archiving of all project-related documents including drawings, specifications, reports, correspondence, and submissions.
• Maintain version control, guarantee document accuracy, and ensure timely distribution to the correct stakeholders.
• Assist with document submissions to clients, regulatory bodies, and external parties, adhering to established workflows and deadlines.
• Offer daily administrative support to aviation design teams and project managers.
• Manage communications related to project documentation both internally and externally.
• Facilitate document review cycles, transmittal processes, and approval workflows.
• Coordinate meetings, prepare agendas, record minutes, and maintain action logs as needed.
• Collaborate with multidisciplinary professionals including architects, engineers, planners, and consultants to ensure seamless information exchange.
• Ensure document control complies with project quality standards, audits, and governance policies.
• Maintain confidentiality and security of all project documentation.
• Support project mobilization, onboarding paperwork, and general administrative tasks.

Qualifications & Experience

• Diploma or Bachelor’s degree in Business Administration, Engineering, or similar disciplines is preferred.
• Proven background as a Document Controller or Project Administrator, particularly on aviation, infrastructure, or design projects.
• In-depth knowledge of document control methodologies, workflows, and industry best practices.
• Experience with electronic document management systems (EDMS) and proficiency in Microsoft Office tools.
• Exceptional attention to detail, excellent organizational abilities, and capability to juggle multiple tasks effectively.
• Strong communication skills and confidence in engaging with multidisciplinary teams and senior leadership.
• Experience working within the Middle East and understanding consultant-led design environments is advantageous.

Join Our Team

Be part of a dynamic and supportive community focused on creating meaningful impact locally and globally. WSP's diverse workforce of over 69,000 employees collaborates to deliver projects that enhance communities worldwide. Your skills can contribute to a better future. Apply now to join us.