Real Estate Administrator

About Asset Class Properties

Asset Class Properties LLC, based in Dubai, specializes in off-plan and secondary-market real estate transactions as well as leasing. Our team prides itself on professionalism, strong ethical values, responsibility, and nurturing long-term client relationships.

Role Overview

We seek an experienced Real Estate Administrator familiar with the Dubai property market to independently oversee administrative duties within our real estate operations. This role entails managing documentation, maintaining listings, coordinating transactions, and supporting brokers and management to ensure smooth daily operations.

Primary Responsibilities

• Prepare, review, and maintain documents related to sales, leasing, and off-plan deals.
• Fill and handle real estate Forms A, B, F, and I accurately.
• Manage and update property listings on platforms such as Property Finder, Bayut, and company CRM.
• Apply for and administer Trakheesi permits ensuring adherence to RERA and listing portal standards.
• Liaise with property owners, tenants, buyers, developers, conveyancers, and other stakeholders to coordinate transactions.
• Monitor tenancy contracts, Ejari registrations, NOCs, DEWA, Empower processes, and handover procedures.
• Register brokers and company with developers and maintain access to developer portals to facilitate processes.
• Upload and update all property-related data including documents, photos, pricing, and availability across relevant channels.
• Ensure high-quality listings by monitoring portal credits, verification, and advertising metrics.
• Maintain well-organized digital and physical transaction files for accuracy and accessibility.
• Support brokers with documentation, appointment scheduling, client interactions, and updates on transactions.
• Keep the internal CRM and databases current and precise.
• Assist management with various operational and administrative responsibilities as needed.
• Proactively follow up on deadlines, renewals, approvals, and necessary documentation without supervision.
• Handle confidential information pertaining to the company and clients with discretion.

Candidate Profile

• Possess 2 to 3 years of relevant experience as a Real Estate Administrator within the Dubai market.
• In-depth understanding of Dubai's real estate transaction workflow and market.
• Expertise in platforms like Property Finder, Bayut, CRM, broker portals, and developer portals.
• Well-versed in RERA rules, Trakheesi permits, tenancy contracts, Ejari, DEWA, Empower services, and NOC procedures.
• Hands-on experience preparing Forms A, B, F, and I.
• Fluent in written and spoken English.
• Highly organized with meticulous attention to detail.
• Capable of prioritizing tasks and managing multiple transactions simultaneously.
• Self-motivated and accountable, able to take initiative and complete tasks independently.
• Strong communication and problem-solving aptitude.
• Professional demeanor, reliable, discreet, and able to thrive in a dynamic environment.
• Proficient with Microsoft Office suite and Google Workspace.

Desired Traits

The ideal candidate anticipates missing information and addresses it before issues arise, independently manages deadlines and follow-ups, communicates effectively with varied stakeholders, maintains order in documentation, and adds structure to a busy workplace. The role is more than support; it enables the whole team to excel.

Compensation and Benefits

• Monthly salary of AED 5,000.
• Company-sponsored employment visa.
• Provided medical insurance.
• A professional and encouraging workplace atmosphere.
• Opportunities for skills development and career growth within the company.

Additional Information

This position requires prior experience specifically within Dubai's real estate administration sector. Only qualified candidates should apply.