Project Public Relations Officer

Overview

The Projects Public Relations Officer plays a vital role in supporting the planning, mobilization, execution, and close-out phases of projects by managing administrative, compliance, and stakeholder coordination tasks. This position acts as a critical liaison between Project Managers, Operations, Engineering, SHE-Q, Procurement, Clients, and other involved parties to ensure smooth handling of project documentation, permits, personnel mobilization, and operational needs.

Key Duties and Responsibilities

• Assist Project Managers throughout all project stages from initiation through close-out.
• Coordinate necessary project documentation, permits, approvals, and records for successful execution.
• Track and monitor project action items, deliverables, approvals, and milestones.
• Organize project meetings and document minutes, action points, and status summaries.
• Maintain organized, up-to-date project files accessible to all relevant stakeholders.
• Coordinate personnel, equipment, accommodation, transportation, and site access logistics during mobilization.
• Support project reporting efforts and maintain trackers, registers, and progress reports.
• Manage project-specific permits and approvals for site work and equipment use.
• Ensure staff possess valid and current certifications and documentation to comply with project requirements.
• Monitor permit and license expiration dates and coordinate renewals as needed.
• Assist internal audits, compliance checks, and assurance activities by maintaining accurate records.
• Serve as the administrative communication point between project teams, clients, subcontractors, and external parties.
• Manage client communications regarding mobilization, documentation, access, and logistics.
• Coordinate document submissions and follow up on approvals with clients and stakeholders.
• Track and respond to stakeholder requests promptly to facilitate project progress.
• Oversee logistics related to project mobilization and demobilization, including coordination of heavy transport and road permits.
• Collaborate with internal departments to ensure resources and support services are available when needed.
• Resolve administrative and logistical challenges that may affect the project timeline.
• Identify and suggest improvements for project coordination processes and administrative efficiency.
• Contribute to project closure activities, lessons learned, and continuous improvement initiatives.
• Support adherence to company project management standards and best practices.

Qualifications & Skills

• Diploma or Bachelor's Degree in Business Administration, Project Management, Engineering, Logistics, or a related field.
• 2 to 5 years experience in project coordination, administration, operational support, or logistics.
• Experience in construction, heavy lifting, transport, oil & gas, energy, infrastructure, or industrial projects is favorable.
• Strong organizational, planning, and coordination skills.
• Excellent communication and stakeholder management capabilities.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced project setting.
• Proficient administration, document control, and reporting skills.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams).
• Detail-oriented with a proactive and solution-driven mindset.
• Able to work effectively within multicultural, cross-functional teams.
• Basic understanding of project management processes and project lifecycles.
• Knowledge of UAE permitting and regulatory frameworks is a plus.

What This Role Offers

• Exposure to international heavy lifting and transport projects.
• Opportunities for career growth in Project Management and Operations.
• Hands-on involvement throughout entire project lifecycles.
• Collaboration with global teams and industry experts.
• A stimulating environment focused on learning, advancement, and innovation.
• Potential to build a sustained career with a global leader.