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Overview

Moonshot is seeking a Project Analyst to assist with program delivery focused on online violence prevention within the US. This full-time, onsite role requires strong project coordination abilities and a detail-oriented, proactive approach to administrative support.

Key Responsibilities

Coordinate a variety of project tasks to support the US program portfolio, ensuring smooth implementation and accountability.
Maintain and update project plans, track tasks and milestones using Monday.com, and oversee schedules and workload distribution.
Assist with budget formulation and financial oversight in partnership with project managers and finance, including expenditure tracking, budget updates, P&L reconciliation, and invoice review.
Prepare and disseminate project-related documents such as meeting notes, reports, presentations, and briefing materials for both internal and external stakeholders.
Contribute to the execution and upkeep of digital advertising initiatives across platforms including Google, YouTube, TikTok, and social media channels.
Provide logistical support for training sessions and events by managing scheduling, venue arrangements, attendance monitoring, invoicing, and payment processing.
Manage contract drafting, review, and issuance for consultants, vendors, and partners.
Analyze and refine business processes to optimize operational efficiency within the team.
Collaborate with the Senior Program Manager to ensure compliance with contractual obligations and relevant governmental regulations.
Work closely with cross-functional teams such as finance, operations, communications, design, and administrative support to ensure cohesive program delivery.
Perform additional tasks as assigned by the Senior Program Manager.

Qualifications and Requirements

Proven experience in project coordination or a similar administrative function.
Exceptional organizational and planning skills with the capacity to prioritize multiple tasks and meet deadlines while maintaining quality.
Strong numerical aptitude, comfortable managing budgets, spreadsheets, and data analysis.
Experience with project management tools and adaptable to new software systems.
Effective communicator with clarity and confidence in writing, speaking, and interpersonal exchanges.
Problem-solver capable of identifying inefficiencies and driving improvements.
Ability to remain composed and flexible under shifting priorities and pressure.
Alignment with Moonshot's mission and core organizational values.
Eligibility to work in the US is mandatory, along with successful completion of any necessary security clearances.

Preferred

Interest or experience related to online safety, intelligence, extremist violence prevention, or similar fields.
Experience in organizing training programs and event logistics.
Knowledge of project management practices and frameworks.
Exposure or interest in contract management, compliance, or process optimization.

Additional Information

Applicants must be located in one of the following US states: Massachusetts, Colorado, New York, Virginia, Georgia, Pennsylvania, Maryland, Wisconsin, Tennessee, Oregon, New Jersey, or the District of Columbia. Occasional travel may be necessary.

Benefits

Fifteen days of paid vacation plus federal holidays and an extra paid day for Native American Heritage Day.
Flexible holiday policy allowing work on federal holidays in exchange for time off on other days.
Comprehensive private healthcare including coverage for partners and children.
Dental and vision insurance.
Life and disability insurance.
24/7 free counseling via Employee Assistance Program.
3% matched contributions to 401k plan.
Generous parental leave: 26 weeks paid maternity and 8 weeks paid paternity leave.
Permanent employees receive share options upon hire.

Compensation

Annual salary ranges from $55,000 to $63,000 based on experience and skills.

Project Analyst

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