Procurement Specialist

Job Overview

The Procurement Specialist will utilize their foundational procurement knowledge to address straightforward purchasing challenges with moderate guidance from senior staff and leadership. They analyze potential solutions following standard processes while building expertise about the company, internal procedures, and client requirements. This role requires understanding key business drivers to resolve routine procurement issues by applying technical insight, good judgment, and established precedents.

Key Responsibilities

• Facilitate timely delivery of specified project components by expediting purchase orders as assigned.
• Ensure purchase orders meet quality and project specifications through thorough review of delivery requirements.
• Build and maintain strong supplier relationships through regular engagement.
• Continuously monitor progress of procurements at vendor facilities.
• Accurately update and distribute expediting reports to the project team, adhering to company expediting procedures.
• Coordinate internal communication to resolve any delays or issues involving procurement, engineering, fabrication, and construction departments.
• Maintain focus on company products during procurement and related operational activities.
• Collaborate effectively with client teams, project staff, and suppliers to ensure smooth procurement processes.
• Engage proactively with engineering and other procurement disciplines to support horizontal workflows.
• Procure materials aligning with company policies, budgets, and safety and quality standards, ensuring sourcing from approved vendors.
• Serve as an internal liaison among project management, engineering, quality assurance, safety, accounting, and warehouse departments.
• Interface externally with vendors to support procurement operations.
• Understand requisition requirements and relevant international standards and regulations applicable to construction industry materials.
• Help establish procurement strategies tailored to different project or operational materials.
• Conduct planned vendor visits to monitor capabilities, new products, and vendor management relationships.
• Develop and sustain a reliable vendor base while surveying market trends for pricing and delivery.
• Monitor vendor performance consistently and facilitate the supplier registration process.
• Manage the request for quotation (RFQ) process, including reviewing requisitions, issuing RFQs, coordinating vendor clarifications, performing bid evaluations, and obtaining required approvals.
• Maintain confidentiality of procurement data in line with company guidelines.
• Issue and administer purchase orders, including revisions and discrepancy resolutions, while maintaining thorough procurement documentation.
• Support the expediting team by providing guidance and resolving commercial issues with vendors.
• Monitor market conditions to detect trends affecting prices, delivery times, and manufacturing capacity.
• Assist in resolving issues related to delivery nonconformance and shortages or damages.
• Support bid pricing activities by providing timely and accurate information and coordinating with bids and proposals teams.
• Share information on market developments, new products, and insights with peers and management.
• Supervise and train assigned personnel to ensure efficient procurement operations.
• Ensure compliance with procurement policies and procedures consistently.

Qualifications

• Bachelor's degree in Engineering.
• Approximately 10 years of relevant procurement experience.
• Broad understanding of procurement processes and the ability to communicate commercial solutions effectively to both procurement and non-procurement stakeholders.
• Experience supporting integrated procurement activities worldwide and developing supplier agreements.
• Knowledge of local and regional logistics regulations and agreements.
• Proficiency with Microsoft Office applications including Word, Excel, and Access.
• Experience working with Smart Plant Materials and HR systems.
• Certifications in process improvement methodologies such as Six Sigma are advantageous.

Company Overview

With over a century of innovation, our company partners across the energy sector to transform ambitious ideas into realities. Our expertise spans subsea infrastructure, offshore platforms, offshore wind construction, and reshaping onshore energy landscapes, all while prioritizing safety and sustainability. Employing more than 30,000 professionals across 54 countries, we are leading the energy transition with ingenuity and trusted collaborations.