Personal Assistant to Founder – IT & Technical Operations

About the Role

DCS AI Technologies specializes in the development of sophisticated artificial intelligence platforms, cryptographic trust systems, autonomous engineering solutions, and advanced space-intelligence technologies. As the Personal Assistant to the Founder – IT & Technical Operations, you will operate as the chief enabler for the Founder’s productivity, not merely by performing traditional administrative tasks, but by actively engaging with technical operations and fostering efficient workflows. This permanent, full-time role is based at the company’s office in Gurugram, Haryana.

Key Responsibilities

• Oversee and manage the Founder’s calendar, travel plans, and communications to maximize schedule effectiveness.
• Prioritize and organize the day’s agenda, ensuring urgent issues are highlighted and routine matters are tracked systematically.
• Set up and coordinate meetings, ensuring all preparatory material is ready, and meetings have clear agendas.
• Transcribe Founder’s verbal or written instructions into structured action items with clear owners and deadlines.
• Work closely with software teams, security specialists, and operational staff, ensuring cross-functional project streams maintain momentum.
• Thoroughly track project deliverables, stakeholder commitments, external audits, and certification activities.
• Attend key meetings, document action points and decisions, and disseminate concise follow-up communications.
• Maintain confidential records, organize digital files for security audits, technical documentation, legal compliance, and HR matters.
• Coordinate interviews, hiring logistics, vendor engagements, and ensure timely delivery of contracts, proposals, and other documents.
• Prepare clear summary reports on findings, decisions, risks, and recommendations from auditors, labs, legal, and other stakeholders.
• Proactively protect and enable the Founder’s coding, strategic, and research time, independently resolving routine administrative or operational challenges.

Required Qualifications & Experience

• Bachelor’s degree or higher (B.Tech, B.E., BCA, MCA) in Computer Science, IT, Electronics, or a related technical field.
• 3–7 years’ experience in at least one of: founder’s office, executive assistant in a tech organization, technical project coordination, product operations, program management, engineering support, or IT operations.
• Solid comprehension of the software development lifecycle, APIs, cloud computing, AI, cybersecurity, and GitHub workflows.
• Proficiency in English with strong documentation, communication, and summarization skills.
• Excellent organizational skills with demonstrated ability to juggle confidential, multi-disciplinary workstreams.
• Experience liaising directly with senior management, technical teams, and external technical partners.

Preferred Skills & Experience

• Basic programming or scripting capabilities.
• Hands-on experience with tools such as GitHub, Jira, Notion, ClickUp, and Slack.
• Ability to create structured reports, presentations, and concise decision-support briefs, especially when dealing with complex or technical topics.
• Familiarity with AI applications, technology research, technical diagrams, and vendor or consultant relationships.
• Background in startup, deep-tech, software, cybersecurity, or scientific research environments is an advantage.

Additional Information

• Location: Gurugram, Haryana
• Employment Type: Permanent, Work from Office
• Immediate Joiners Preferred
• All offers depend on relevant experience and demonstration of capabilities

Compensation

• Annual salary range: 700000–1200000 INR, commensurate with experience and qualifications.

Eligibility

• Candidates must possess a B.Tech / B.E. in Computer Science and Engineering (CSE), Electronics and Communication Engineering (ECE), Cyber Security, or Electronics and Computer Engineering.