Office Coordinator

Position Overview

Corpay is seeking a seasoned Office Coordinator to enhance operational effectiveness within our International Vehicle Payments (IVP) division, a distinguished global leader in cross-border fleet logistics and expense management. This full-time position is based at our New Zealand Head Office in Ellerslie, Auckland, supporting approximately 100 staff, with plans to move to a modern location within Auckland in the next 12 to 18 months. The role reports directly to the Executive Assistant to the Managing Director located in Melbourne.

Key Responsibilities

• Manage daily office operations including meeting rooms, workspace arrangements, seating plans, and visitor facilitation.
• Coordinate catering services for office events, staff engagement initiatives, and executive meetings.
• Oversee procurement of office supplies, stationery, budgeting, spending, and vendor relationships.
• Handle facilities requests, building maintenance, workplace services, and initiatives promoting sustainability.
• Collaborate with IT to support office technology and equipment.
• Manage parking allocation, desk booking systems, and other office administrative tools.
• Assist in employee onboarding, internal communications, and various general administrative duties.
• Perform Health & Safety related administration, including walkthroughs, first aid supply management, and meeting minute preparation for the Health & Safety Committee.
• Provide office communications and updates to employees.
• Support operational projects, workplace improvements, and broader administrative tasks.
• Act as a dependable liaison for employees, suppliers, visitors, and company leadership.

Required Skills and Qualifications

• Proven experience in office coordination, workplace management, or facilities coordination within a corporate environment.
• Ability to juggle multiple tasks simultaneously with strong organisational skills and meticulous attention to detail.
• Confident in managing facilities service requests, maintenance scheduling, and practical office demands.
• Experience handling Health & Safety administrative responsibilities, workplace inspections, and related compliance requirements.
• Skilled in procurement and management of office supplies, vendors, and service providers.
• Excellent stakeholder management capabilities, adept at professional interactions with employees, suppliers, visitors, and senior management.
• Clear and respectful communication skills, capable of maintaining composure amid shifting priorities.
• Demonstrates sound judgement, professionalism, maturity, and a solutions-oriented approach under pressure.
• Proficient with Microsoft Office Suite (Outlook, Teams, Word, Excel) and familiar with desk booking or workplace management systems favored.

Work Conditions & Benefits

• Onsite role in our Ellerslie Auckland office, Monday through Friday.
• Assigned workspace and company-provided equipment.
• Formal, hands-on training to facilitate success.
• Comprehensive paid time off including major holidays, vacation, sick leave, personal, and volunteer days.
• Employee discounts on wireless services, gyms, car rentals, and more.
• Engagement in philanthropic initiatives at local and national levels.
• Enjoy a lively workplace culture featuring company contests and prizes.

Additional Information

The annual salary for this position is $70,000 NZD. Corpay is an equal opportunity employer committed to diversity, equity, and inclusion. Employment offers require background checks and pre-employment screening in compliance with local laws. The hiring process may utilize AI tools to improve recruitment efficiency, though all final hiring decisions involve human evaluation. Corpay maintains a transparent and fair compensation philosophy with pay decisions grounded in skill, experience, and market standards. Recruitment agencies should note Corpay does not accept unsolicited candidate submissions.