Human Resources Coordinator

Job Overview

This position involves coordinating and supporting various human resources activities centered around personnel management and organizational operations within the Human Resources Office.

Primary Responsibilities

• Provide assistance with daily HR functions, including managing the main HR phone line and handling incoming mail and HR documents promptly.
• Respond to employment verification requests, Public Service Loan Forgiveness certifications, and legal inquiries such as FOIA requests and subpoenas, ensuring timely compliance.
• Act as the main contact for copier support and troubleshooting within HR.
• Maintain and safeguard employee personnel files, ensuring accuracy, confidentiality, and adherence to relevant policies and recordkeeping standards.
• Support the organization, archiving, retention, and disposal of HR records following prescribed records management guidelines and timelines.
• Retrieve and file personnel documents as necessary to facilitate audits and information requests.
• Coordinate and conduct onboarding sessions for new hires to promote smooth integration into the organization.
• Prepare and deliver orientation materials covering organizational policies, procedures, benefits, and workplace expectations, ensuring all mandatory employment paperwork is completed.
• Serve as a resource for newly hired employees by addressing inquiries and directing them to appropriate departments.
• Assist with HR data entry and personnel updates, including timely processing of salary actions using the SCEIS System.
• Review and enter Employee Performance Management System documents to confirm compliance with policies and deadlines.
• Provide administrative and program support to various HR functions to maintain effective operations.

Qualifications

A bachelor's degree coupled with relevant experience in human resources is required.

Preferred Skills and Knowledge: Familiarity with personnel administration principles, a strong eye for detail, excellent organizational capabilities, proficient computer skills, and effective communication abilities.