Executive Assistant to the CTO

Company Overview

Join AVIV Group, a leading and innovative digital real estate technology company with a significant European presence. Supported by global investors including KKR and CPP Investments, AVIV Group advances how millions across Europe buy, sell, rent, lease, and assess real estate. Their platforms include notable names like Immoweb (Belgium), SeLoger and Meilleurs Agents (France), and immowelt and Homeday (Germany), supported by tech hubs in Romania and Croatia. Their mission is to simplify major life transactions by integrating data, technology, and expert knowledge.

Role Summary

This role involves directly assisting the CTO and another senior executive, enabling them to maximize their effectiveness. You will be responsible for managing complex tasks, safeguarding their time, and owning your duties fully without needing reminders. Success requires organization, discretion, and proactive anticipation in a dynamic environment where priorities frequently shift.

Key Responsibilities

• Manage complex calendars across multiple time zones, scheduling meetings to align with strategic priorities and acting as the primary contact for meeting requests.
• Arrange comprehensive business travel including flights, accommodation, ground transport, visa processes, and prepare detailed itineraries, managing last-minute changes seamlessly.
• Organize and coordinate internal meetings, workshops, team sessions, and offsites; prepare agendas, materials, and follow-up documentation.
• Oversee communication with external partners and vendors, manage expense reimbursement workflows, and assist in preparing presentations using existing templates.
• Provide support for light project coordination tasks such as tracking deadlines, maintaining backlogs, sending reminders, and offering ad hoc assistance to leadership.

Qualifications and Personal Attributes

• Proven experience as an Executive Assistant supporting senior or C-level leadership, preferably within tech or startup environments.
• Exceptional organizational skills combined with acute attention to detail.
• Fluent English communication skills, both written and spoken.
• Demonstrated discretion in handling sensitive information professionally.
• Proactive, autonomous problem-solver who anticipates needs and acts accordingly.
• Ability to remain composed and dependable amid shifting priorities and pressures.
• A strong sense of ownership to ensure tasks are seen through to completion.

Additional Information

• This position offers ownership over a significant product area with meaningful business impact.
• You will join a data-driven, collaborative Product & Tech culture with opportunities for high visibility and influence within the organization.
• The company provides competitive pay and benefits.
• The role supports a hybrid working model.