Executive Assistant

About BEUMER Group Singapore

BEUMER Group is a global leader specializing in engineering and manufacturing advanced intralogistics systems including conveying, loading, palletizing, packaging, sortation, and distribution. The Singapore branch operates within the bustling Singapore Changi International Airport and comprises over 200 employees servicing airport systems, logistics, and customer support. The company culture emphasizes innovative solutions, continual skill enhancement, supportive teamwork, mutual respect, trust, stability, and security.

Role Overview

The Executive Assistant will deliver comprehensive administrative, organizational, and strategic support to the CEO and management team. The position blends traditional executive assistant duties with project coordination, business communication, and strategic initiative support. This role is pivotal in connecting various departments to enable achievement of strategic and operational goals.

Key Responsibilities

• Provide high-level executive and administrative assistance including managing CEO’s calendar, appointments, and travel logistics.
• Organize leadership and steering committee meetings encompassing agenda setting, logistical arrangements, equipment setup, minute-taking, and follow-up on action items.
• Prepare, edit, and maintain high-quality documentation, reports, and presentation materials.
• Act as the primary contact for corporate visitors, clients, and partners, with a high degree of confidentiality and professionalism.
• Support the CEO in strategic and operational projects by coordinating or managing projects as needed.
• Drive strategy implementation by managing timelines, risk factors, and cross-functional dependencies.
• Develop business analyses, data models, and decision-making documents for leadership and committees.
• Generate content for internal and external communications including executive presentations.
• Facilitate communication flow between the CEO’s office and internal stakeholders across departments.
• Organize executive events, town halls, and workshops for the Singapore office.

Qualifications and Skills

• Degrees in Business, Communications, Engineering, or related disciplines are preferred.
• Between 3 and 7-plus years of experience as an Executive Assistant or in project/consulting roles supporting senior executives.
• Demonstrated ability to create executive-level analyses and presentations, manage complex schedules, and perform effectively under pressure.
• Excellent organizational, administrative, written, and verbal communication skills suitable for collaborating across all organizational levels globally.
• Strong proficiency with Microsoft 365 applications including Outlook, Teams, PowerPoint, Excel, and OneDrive.
• A proactive, open-minded, resourceful approach with the capability to operate independently and exercise sound judgment.
• High levels of discretion, confidentiality, attention to detail, and dedication to quality.