Executive Assistant

About Brookfield Private Equity

Based in London at One Canada Square, Level 25, Brookfield's private equity division specializes in operational transformation of businesses delivering essential products and services. With over 25 years of ownership and operational expertise, the team targets acquiring high-quality businesses that possess significant barriers to entry, aiming to enhance cash flows through improved strategy and execution using data and insights from Brookfield's global ecosystem. The private equity group manages $150 billion in assets through a team of investment and operations professionals worldwide.

Brookfield Business Partners represents the flagship listed entity within this group, focused on managing premium businesses in global business services and industrial sectors. It is publicly listed on the NYSE and TSX exchanges.

Brookfield Culture

Brookfield values team members who demonstrate a long-term perspective and embody entrepreneurial spirit, collaboration, and discipline. The company promotes professional growth through challenging projects and exposure to varied businesses.

Role Overview

This role is ideal for a highly proactive Executive Assistant possessing excellent organizational capabilities and prior experience in a dynamic, expanding professional services environment.

Key Responsibilities

• Efficiently managing complex and ever-changing calendars spanning multiple global time zones while balancing competing demands to optimize executive availability.
• Organizing a large volume of meetings both internally and externally, coordinating with stakeholders worldwide to arrange timing, venues, hospitality, and smooth logistics.
• Planning and arranging comprehensive international travel itineraries, including flights, accommodations, transport, and visas, adapting swiftly to changing requirements.
• Responding promptly to shifting executive priorities, handling last-minute schedule and travel adjustments with professionalism and sound judgment.
• Preparing, submitting, and reconciling executive expense reports in line with company policies and deadlines.
• Processing invoices accurately and maintaining precise records for timely payments.
• Compiling meeting agendas, presentations, and briefing materials to ensure executives are well-prepared.
• Welcoming and assisting visitors from global Brookfield offices and external stakeholders, managing meeting arrangements to ensure a professional experience.
• Overseeing onboarding logistics for new hires, coordinating technology, access, orientation, and other administrative tasks for a smooth integration.
• Collaborating with internal teams such as Reception, Facilities, IT, and Finance for daily operational support.
• Assisting with the organization of team meetings, off-site events, conferences, and social functions.
• Establishing strong working relationships with stakeholders across the Private Equity business and worldwide offices, serving as a trusted administrative contact.
• Maintaining strict confidentiality and exercising discretion when handling sensitive matters.
• Supporting the broader Executive Assistant team with flexible administrative assistance to ensure continuous coverage during absences or peak workloads.

Qualifications and Skills

• At least three years’ experience in a comparable role within a similar industry.
• Exceptional organizational and communication abilities.
• Proficiency in Microsoft Outlook, Word, and PowerPoint; familiarity with Concur is advantageous though not mandatory.
• Highly proactive, capable of working independently and collaboratively.
• Decisive and resourceful with strong prioritization skills.
• Keen attention to detail and accuracy.
• Flexible, adaptable, and resilient with a strong commitment to teamwork.

Additional Information

Brookfield is devoted to fostering a positive, safe, and respectful workplace culture, prohibiting discrimination, violence, and harassment of any form.

Committed to diversity and equal opportunity employment, the company appreciates all applications but will only contact candidates chosen for pre-screening.