Executive Assistant

About the Role

At Foster + Partners, the Executive Assistant serves as a crucial partner to Senior Partners and project teams, ensuring the seamless operation of the studio. This dynamic, people-oriented role demands exceptional organisational skills, sound judgment, and discretion to support senior leaders in maintaining focus on design leadership within a creative and fast-paced environment.

Key Responsibilities

• Manage complex diaries, organize meetings, and coordinate international travel independently with confidence and autonomy.
• Build and maintain productive relationships, collaborating across various levels of the organisation.
• Anticipate the needs of Senior Partners and proactively manage competing priorities and challenges as they arise.

Required Experience and Qualifications

• Proven experience in providing executive-level support, such as in a personal assistant or similar role.
• Expertise in arranging and managing high-profile meetings, events, and presentations.
• Strong communication skills, capable of representing senior leadership internally and externally with professionalism.
• Excellent organisational capabilities, including managing correspondence, expenses, and essential documentation efficiently.
• Ability to remain calm and solution-focused when adapting to shifting priorities and tight deadlines.
• Demonstrated ability handling complex scheduling and international travel arrangements.
• Advanced proficiency in Microsoft Outlook, Word, and Excel.

Employee Benefits

• Private medical insurance covering you and your family.
• Life assurance and personal travel insurance policies.
• Access to comprehensive wellbeing resources including virtual GP services, mental health support, and lifestyle coaching.
• Discount schemes for a variety of retailers.
• On-site subsidised catering, along with regular social and sporting events at the London campus.
• Opportunities for personal and professional growth through ongoing learning, skill development, and mentorship from experienced colleagues.

Additional Information

The role offers a stimulating environment to contribute to globally impactful architectural projects while fostering career growth in a high-performing and creative studio. Applicants' data management practices adhere to the firm's PreHire Privacy Notice.