Executive Assistant - Family Office

About the Role

A prestigious Family Office based in Brentwood, Los Angeles, specializing in real estate investments and various operating businesses, is hiring an Executive Assistant to serve as the personal assistant to the CEO. This position offers a unique chance to collaborate closely with a distinguished entrepreneur and investor, gaining firsthand involvement in real estate acquisitions, development endeavors, investment strategies, and executive-level decisions.

The role demands a proactive, polished, and resourceful professional who excels in managing high-impact business and personal tasks within a dynamic and fast-moving setting. Exceptional judgment, superior organizational ability, and discretion are paramount.

Responsibilities

• Handle complex and fluctuating calendars spanning multiple enterprises and personal engagements.
• Arrange domestic and international travel, covering itineraries, transportation, lodging, and logistics.
• Foresee and manage scheduling conflicts and priorities effectively.
• Prepare detailed meeting materials, presentations, reports, and briefing packs for executive sessions, investors, and strategic plans.
• Track action items to ensure timely follow-through.
• Support CEO in managing a diversified real estate portfolio and operating businesses.
• Coordinate with a broad network including brokers, attorneys, architects, contractors, financiers, consultants, property managers, and investment collaborators.
• Monitor progress on acquisitions, due diligence, development phases, and critical project milestones.
• Maintain comprehensive documentation, contracts, and investment records across entities.
• Assist with special projects and strategic initiatives as necessary.
• Act as the primary liaison between the CEO and internal/external stakeholders.
• Manage emails, phone calls, and correspondence by screening, prioritizing, and responding appropriately.
• Draft professional communications, presentations, and reports on the CEO's behalf.
• Develop and maintain strong relationships with business partners, vendors, advisors, and service providers.
• Organize personal travel, appointments, reservations, and household activities.
• Coordinate with household staff, vendors, and personal service providers.
• Handle sensitive personal matters with utmost confidentiality and sound discretion.
• Integrate personal and business priorities to ensure smooth execution of all responsibilities.

Qualifications

• Minimum five years’ experience supporting CEOs, founders, ultra-high-net-worth individuals, family office executives, or C-level leaders.
• Preferably experienced in family office environments, real estate investment or development, private equity, venture capital, or investment management.
• Exceptional attention to detail and organizational skills.
• Strong business insight with the capability to anticipate future needs.
• Excellent verbal and written communication skills.
• High proficiency in Microsoft Office, Google Workspace, and project management tools.
• Ability to juggle multiple priorities while maintaining accuracy under pressure.
• Demonstrated professionalism, integrity, and discretion in handling confidential information.
• Bachelor's degree is preferred.

Why This Opportunity Is Exceptional

• Close partnership with a successful CEO and investor.
• Exposure to multimillion-dollar real estate acquisitions and development projects.
• Engagement across diverse business ventures and investment opportunities.
• A stimulating, entrepreneurial, and collaborative work environment.
• Competitive pay range from $110,000 to $160,000 plus performance bonuses and excellent benefits.
• Long-term career development possibilities within a financially strong and expanding family office.
• An ideal career path for highly organized, professional individuals who aspire to operate at an executive level and contribute significantly to entrepreneurial success.