Events Assistant

Role Overview

Join Diocesan School for Girls in Auckland as a key member of our events team, supporting the preparation and execution of a broad range of school events including assemblies, sports days, concerts, ceremonies, and community functions. Reporting to the Events and Security Manager, you will be responsible for setting up, managing, and packing down event spaces to ensure seamless operations behind the scenes.

Key Duties

• Assist in arranging and dismantling equipment, furniture, signage, marquees, and barriers before and after events.
• Prepare indoor venues and outdoor areas to a high standard, ensuring readiness well in advance of guest arrivals.
• Support the safe storage and maintenance of event equipment post-use.
• Manage traffic flow and parking arrangements, directing vehicles and pedestrians to maintain event safety and orderliness.
• Help oversee access points, guiding visitors, contractors, and vehicles throughout the venue.
• Monitor crowd density to promote smooth movement and safety.
• Offer friendly assistance to attendees during events, including providing directions and seating help.
• React promptly to any safety incidents, documenting and reporting according to established procedures.
• Assist in enforcing emergency protocols such as evacuations, lockdowns, and fire drills.
• Support internal campus logistics, including the distribution of mail and packages.
• Conduct regular area inspections to identify and address potential hazards.
• Adhere stringently to health and safety standards and event management guidelines to guarantee a safe environment.

Qualifications and Experience

• Prior experience in event setup, pack-down, or operational support, ideally within school, non-profit, or educational environments.
• Physically capable and enthusiastic about hands-on, practical work.
• Exemplary judgement, professionalism, and courteous behavior suitable for an educational setting.
• Strong communication skills matched with a customer service mindset.
• Confidence in directing vehicular and pedestrian traffic safely.
• Physical fitness to manage lifting and standing for long durations.
• Clean criminal background check is mandatory.
• First aid or emergency response training is preferred.
• Security license is advantageous but not required.
• Dependable and flexible, willing to work shifts including early mornings, evenings, weekends, and public holidays.

Benefits and Work Environment

Located in Epsom, Auckland, Diocesan School for Girls fosters a supportive work culture promoting both professional and personal growth. Employees enjoy competitive salaries, opportunities for development, and access to facilities such as an onsite fitness center, swimming pool, and physiotherapy services. Additional perks include free covered parking (subject to availability) for various modes of transport, wellness programs, social events, and the chance to become part of a welcoming and tight-knit community surrounded by beautiful school grounds.