Event Coordinator

Role Overview

We are seeking an Event Coordinator to skillfully manage the planning and execution of events by collaborating across teams and handling logistics to ensure smooth operations.

Responsibilities

• Work closely with internal departments to organize event materials, assign manpower, schedule activities, and manage onsite event logistics.
• Contribute to creating detailed event proposals, preparing timelines, designing floor layouts, and maintaining logistical documentation.
• Source venues and equipment, coordinate delivery and installation, and oversee setup and teardown processes.
• Lead internal briefings to align all teams with the event's objectives and requirements.
• Assist in the recruitment, scheduling, and deployment of promoters for sales or roadshow initiatives.
• Support event budgeting, monitor expenses, and prepare comprehensive post-event reports.

Requirements

• Proven ability to coordinate multiple event logistics simultaneously.
• Strong organizational skills to manage schedules and resource allocation effectively.
• Experience liaising with vendors, venues, and internal teams.
• Competence in budget tracking and reporting.
• Good communication skills for briefing and coordinating various stakeholders.

Eligibility

This position is open to suitable candidates with relevant experience in event coordination.