Document Controller

Company Overview

AECOM is a globally recognized infrastructure consulting firm committed to delivering innovative solutions that improve communities worldwide. From enhancing transportation systems to supporting critical infrastructure projects, AECOM’s multidisciplinary teams collaborate to address complex challenges and create lasting legacies.

Role Summary

We are seeking a detail-oriented Document Controller with extensive experience in aviation or large-scale infrastructure projects. This position requires managing documentation workflows, ensuring compliance with industry and regulatory standards, and facilitating accessibility and security of project records throughout their lifecycle.

Key Responsibilities

• Develop and maintain systems to manage project documents for aviation or large infrastructure initiatives.
• Accurately record, store, and distribute all project documentation including drawings, contracts, specifications, and reports.
• Apply consistent document numbering, versioning, and filing protocols aligned with company and client standards.
• Administer electronic document management systems to streamline document access and sharing.
• Ensure documentation adheres to applicable industry standards, regulations, and project-specific guidelines.
• Conduct periodic audits of documentation processes to identify and correct any deficiencies.
• Provide documented support to quality assurance teams for inspections and project reviews.
• Serve as the main contact for document-related inquiries from internal teams, clients, and contractors.
• Produce regular reports on document statuses covering approvals pending, revisions, and distribution logs.

Qualification Requirements

• A minimum of 7 years’ experience in document control focused on aviation or major infrastructure projects.
• Bachelor’s degree in Business Administration, Project Management, or a closely related field, or equivalent practical experience.

Additional Skills and Qualifications

• Professional certifications in quantity surveying or cost management (such as RICS or CIQS) are advantageous.
• Experience managing cost control in live operational environments including airports or shopping complexes.
• Strong analytical abilities with effective problem-solving and decision-making skills.
• Excellent communication and negotiation capabilities to efficiently engage with stakeholders and contractors.

Additional Information

New hires are required to attend an in-person onboarding day at an AECOM office as a precondition of employment, supporting the company’s commitment to secure recruitment processes.

Benefits

AECOM offers a comprehensive benefits package aligning with diverse employee needs which may encompass medical, dental, vision coverage, life and disability benefits, paid leaves, voluntary benefits, flexible working options, employee assistance programs, insurance, recognition awards, retirement plans, and stock purchase opportunities.

Working Environment and Culture

Joining AECOM means becoming part of a global team dedicated to professional growth and impactful work. The company fosters a collaborative, inclusive, and respectful workplace encouraging continuous development in technical and leadership domains. Employees have access to cutting-edge resources and global projects that shape the industry’s future.

Equal Opportunity Policy

AECOM is an equal opportunity employer committed to protecting candidate information confidentiality and supporting diversity in the workforce.