Creative Project Manager

About The Role

The Museum of Ice Cream is dedicated to igniting joy, fostering connections, and transforming everyday experiences into memorable moments, while championing the culture surrounding ice cream globally. Positioned at the heart of a cultural movement inspired by nostalgia, creativity, and shared happiness, MOIC collaborates with influential brands, creators, and communities aligned with this vision.

We are seeking a skilled Creative Project Manager to bring organization, drive progress, and ensure timely execution of our creative initiatives. This role perfectly integrates expansive creativity with precise delivery, suited for a seasoned freelance professional ready to make an immediate impact.

Key Responsibilities

• Oversee the full process lifecycle of creative projects across diverse campaigns and marketing platforms, from initiation to final output.
• Create and update production schedules and project plans to keep all stakeholders informed and aligned.
• Convert creative ideas into practical workflows while maintaining the original vision.
• Assist senior marketing leaders with project kick-offs, creative reviews, and production status meetings.
• Handle multiple projects concurrently within contracted hours.
• Drive adherence to creative process standards by ensuring clear briefs, efficient feedback cycles, and proper approval before production.
• Maintain Asana boards, workflows, and templates to optimize team focus and productivity.
• Identify and suggest improvements to workflow efficiencies.
• Ensure asset organization and version control across projects.
• Collaborate with marketing operations leadership to integrate project timelines with broader team schedules.
• Collect and clarify project briefs from internal teams before creative execution.
• Manage relationships with external vendors such as photographers, videographers, fabricators, and agencies relevant to assigned projects.
• Handle vendor cost estimates and purchase orders as needed.
• Oversee creative team budgets under guidance from marketing strategy leadership.
• Provide transparent status updates and project summaries for the team and executive stakeholders.
• Facilitate a shared creative calendar highlighting upcoming campaigns and key milestones.
• Lead post-project evaluations to incorporate learnings into improving processes.

Contract Details

• This is a temporary contractor position.
• Hourly compensation ranges from $65 to $75.
• Work commitment is approximately 20 to 30 hours weekly.
• Contract duration is three months with possibility for extension.
• Position is fully remote.

Qualifications

• Extensive expertise in creative production and project management, preferably in consumer brands, agencies, or experiential settings.
• Proven skills in overseeing creative workflows across digital, social media, print, and video formats.
• Advanced proficiency with Asana, including developing workflows and templates independently.
• Strong communicator who quickly builds trust with creative teams, stakeholders, and external vendors.
• Experienced in managing budgets and vendor relations independently.
• Ability to remain calm and solution-focused under pressure, with exceptional organizational capabilities.
• Available for a steady part-time schedule each week, with specific hours negotiated at contract commencement.
• Capable of working autonomously as a contractor, managing own schedule and meeting all deadlines.