Chief Secretary

Role overview

C & Z Investments Private Limited is hiring a Chief Secretary in Harare to support senior management with high-level secretarial and administrative work. This position is central to keeping the executive office organised, well-coordinated, and running smoothly through effective diary management, communication handling, record keeping, and support for management decisions.

Compensation

The salary range for this role is USD 450 to USD 600.

Key responsibilities

• Deliver senior-level secretarial and administrative assistance to management.
• Coordinate executive calendars, meetings, appointments, and travel plans.
• Prepare, draft, type, edit, and circulate correspondence, reports, presentations, minutes, and other official documents.
• Answer, filter, and route calls, emails, and visitors in a professional manner.
• Set up meetings, create agendas, record minutes, and track completion of action points.
• Keep confidential records and files secure in both digital and paper form.
• Act as a communication link between senior management and both internal and external stakeholders.
• Compile monthly, quarterly, and other ad hoc reports when needed.
• Oversee office supplies and help maintain efficient executive office operations.
• Support the planning and coordination of company events, workshops, conferences, and executive meetings.
• Track deadlines and follow up on tasks assigned to others.
• Manage sensitive information with discretion, integrity, and professionalism.
• Carry out additional duties assigned by senior management.

Required qualifications and experience

Applicants should hold a Diploma or Degree in Secretarial Studies, Office Administration, Business Administration, or a closely related discipline. Executive Secretarial Studies qualifications are considered an added advantage. The role requires at least five years of relevant experience, including a minimum of three years supporting senior executives.

Strong command of Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook is essential. Candidates should also have excellent written and spoken communication skills, strong report writing and minute taking ability, and a proven ability to organise work accurately and efficiently. The job calls for someone who can manage multiple priorities, work under pressure with limited supervision, and maintain high standards of confidentiality, professionalism, and customer service.

Core competencies

• Planning and coordination
• Organisation and prioritisation
• Clear written and verbal communication
• Discretion and confidentiality
• Professional conduct and presentation
• Problem solving and sound judgement
• Self-drive and initiative
• Teamwork and collaboration
• Adaptability and flexibility

What the employer offers

The successful candidate will receive a competitive pay package aligned to qualifications and experience, along with opportunities for professional growth in a supportive and professional workplace.

Application requirements

Interested candidates must submit an application letter, a detailed CV, certified copies of academic and professional certificates, copies of identification documents, and contact details for at least three traceable referees. Applicants should clearly mark the submission with the position title: Chief Secretary to Senior Management.

Additional information

Only shortlisted candidates will be contacted.