Business Support Executive - UAE National

About the Role and Company

This position prioritizes Emirati talent as part of a dedication to Emiratisation and nurturing future leaders in the insurance industry. Working at Lockton means joining a culture focused on personal growth, curiosity, proactiveness, and a dedication to excellent client service and community contribution.

Key Responsibilities

• Manage the General Manager's complex calendar, including scheduling meetings, appointments, and travel, ensuring optimal time utilization.
• Act as the main liaison between the General Manager and internal or external stakeholders, handling communications via email, telephone, and other channels.
• Prepare agendas, meeting documentation, presentations, and record meeting minutes; follow up on assigned tasks and monitor deadlines.
• Coordinate comprehensive travel arrangements for business trips, including flights, accommodations, and ground transport, aligned with company requirements.
• Maintain confidential documentation, manage files efficiently, and support special administrative projects to ensure smooth office functionality.
• Assist with managing project timelines, interdepartmental coordination, and ensure project deliverables meet targets.
• Organize events, conferences, and off-site meetings meticulously to guarantee smooth execution.
• Compile data, generate reports, spreadsheets, and presentation materials as required for meetings and projects.
• Oversee preparation, review, and timely submission of the General Manager's expense claims, resolving discrepancies promptly in compliance with company policies.
• Undertake additional assigned duties with a flexible and proactive approach.
• Maintain professional and timely client communications, coordinate follow-ups and meetings, and foster strong client relationships.
• Manage client gifting programs, including selection, logistics, and delivery, enhancing engagement and satisfaction.
• Collaborate across departments to ensure activities are well coordinated and priorities aligned.

Essential Qualifications and Skills

• Strong organizational and time management skills to handle multiple priorities effectively.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication capabilities.
• High attention to detail combined with the capacity to manage competing tasks efficiently.
• Ability to handle confidential information with the utmost discretion and professionalism.
• Adaptability to changing priorities and ability to perform under pressure.