Business Analyst / Project Coordinator / Project Manager with Microsoft 365 Expertise

About the Role

NAVA Software Solutions is seeking an experienced Business Analyst, Project Coordinator, or Project Manager for a 6+ month contract based in New York, NY. The position demands approximately 35-40 hours weekly, blending remote work (3 days) with onsite presence (2-3 days) at 2 Broadway, NY. This role supports the HR Operations and Analytics team by driving priority projects through hands-on execution, encompassing project coordination, process mapping, data analysis, and meticulous document management within Microsoft 365.

Key Responsibilities

• Coordinate multi-departmental initiatives by tracking tasks, timelines, and deliverables to ensure effective progress.
• Document and map end-to-end business processes to support operational improvements.
• Utilize Excel and Power BI to analyze data, uncover insights, and inform strategic decisions.
• Develop clear and visually compelling presentations and reports using PowerPoint and other Microsoft tools.
• Engage with stakeholders to understand business challenges, identify pain areas, and collaborate on solution development.
• Prepare and maintain project trackers, meeting minutes, pre-read materials, and action summaries for both team and leadership meetings.
• Create and manage structured, version-controlled document libraries leveraging SharePoint, OneDrive, Teams, and other Microsoft 365 applications, including regulating access and permissions for ease of navigation and collaboration.

Required Qualifications and Experience

• At least 10 years of professional experience in project coordination, business or data analysis, or process improvement roles.
• Proven ability to work within large, complex, or matrixed organizations.
• Expert-level proficiency within the Microsoft 365 ecosystem: SharePoint (site creation, document libraries, access control), Teams (channel management, file handling), OneDrive, Excel, Power BI, PowerPoint, and Outlook.
• Advanced skills in Excel including pivot tables, lookup functions, and data cleansing.
• Expertise with Power BI dashboards and data visualization techniques.
• Strong competency using MS Visio for process mapping.

Preferred Skills and Attributes

• Prior experience with HR, operations, transformation, or shared services sectors.
• Familiarity with ERP/HRIS systems such as PeopleSoft or Workday.
• Exposure to project and task management software tools.
• Excellent communication, interpersonal, stakeholder engagement, and time management capabilities.
• Ability to create Standard Operating Procedures (SOPs) and document essential process requirements, with samples available on request.
• Demonstrated capability to prioritize effectively and operate independently in a fast-paced environment under pressure.
• Familiarity with Microsoft Office 2013 Suite and SharePoint 2010 or later, plus Microsoft Project 2010 or newer.