Booking Assistant

Overview

The City of Irving is seeking a full-time Booking Assistant to support reservation and client management for its vibrant Arts Center. This role involves overseeing rental space bookings, offering guided tours of arts facilities, and managing related administrative tasks. The successful candidate will collaborate with clients to calculate rental cost estimates, prepare proposals, coordinate reservations, and handle contracts and payments.

Responsibilities

• Manage rental space booking inquiries and client requests.
• Provide facility tours to prospective renters.
• Calculate cost estimates and prepare rental proposals for space utilization.
• Coordinate venue reservation schedules, insurance compliance, equipment usage, and labor assignments.
• Execute rental agreements and collect deposits and fees.
• Maintain comprehensive client files and event documentation.
• Assist with telephone duties and front-desk reception.

Qualifications

• High school diploma or equivalent required; additional college or vocational training preferred.
• Minimum four years of progressive customer service and clerical experience.
• Proficiency in computer usage, especially with Microsoft Office applications.
• Bilingual skills in English and Spanish are advantageous.
• Submission of resume and cover letter is mandatory for application.

Compensation and Culture

This position falls under Pay Grade GG14 with an hourly wage ranging from $21.94 to $30.94. The Irving Arts Center hosts approximately 1,400 annual events and welcomes over 100,000 visitors each year. The City values diversity and inclusivity, striving to create an equitable, respectful workplace that reflects the community's multifaceted nature.

Additional Information

The full job description and additional City of Irving job listings are accessible online. Applicants are encouraged to apply directly as per application guidelines.