Assistant Procurement Officer

Overview

In alignment with our corporate objectives focusing on revenue optimization and enhanced tax compliance, alongside addressing challenges and opportunities within a dynamic business landscape, we invite qualified, motivated, and experienced professionals to join us as Assistant Procurement Officers.

Key Responsibilities

• Conduct daily procurement activities ensuring timely sourcing of goods, services, works, and consulting services compliant with the Public Procurement Act and associated regulations.
• Develop bidding documentation for goods, works, and consultancy services as per the approved procurement plan, subject to review by the Procurement Controller.
• Prepare evaluation reports and present procurement committee documentation.
• Perform comprehensive market research to identify the most competitive sourcing options.
• Draft and prepare contracts related to goods, works, and services procurement.
• Maintain accurate and up-to-date procurement records.
• Generate timely periodic and ad hoc procurement reports.
• Manage tender closing and opening procedures, including preparation of tender opening reports using the e-GP Platform.
• Evaluate tenders promptly to facilitate supply continuity of goods, works, and services.
• Verify and match supplier and service provider invoices within SAP for onward processing by the Finance Department.
• Compile monthly and quarterly reports for the procurement unit.
• Prepare the Annual Procurement Plan in compliance with the Public Procurement Act 2020.
• Support logistical arrangements, including hotel bookings, conferencing, and travel coordination for staff, under the direction of the Procurement Controller.
• Provide secretarial support to negotiation and procurement committees as required.
• Review and update specifications, purchase orders, contracts, change orders, and related documents when necessary.
• Coordinate supplier meetings, site visits, and pre-bid conferences.
• Manage procurement processes involving competitive open bidding and negotiated procedures, ensuring departmental and Authority compliance with ZPPA guidelines.

Qualifications and Experience

• Minimum qualification: Grade Twelve School Certificate or equivalent (General Certificate of Education).
• Degree in Procurement, Purchasing and Supply, or related fields.
• At least two years of relevant post-qualification professional experience.
• Valid membership and practicing license with the Zambia Institute of Purchasing and Supply.

Additional Skills and Attributes

• Strong interpersonal and negotiation skills.
• Demonstrated integrity and ethical conduct.
• Excellent public relations capabilities.
• Effective planning and organizational skills.
• Self-motivation and discipline.
• Proficiency in report writing and computer use.
• Analytical thinking and numerical aptitude.
• Excellent communication and research skills.

Application Instructions

Only applicants meeting the outlined specifications and competencies should apply. Applications must include a cover letter, detailed CV specifying current residence and contact details, and contact information for three referees. All documents should be consolidated into a single file, clearly marked with the applicant's full name and the position applied for.

Attach relevant certified copies of professional qualifications within the single file. Submit applications via email before Monday, 17th June 2025. Respect for integrity during the recruitment process is expected. Candidates must not apply for more than two positions.

Address applications to:
The Director Human Resource
Zambia Revenue Authority
P. O. BOX 35710
Lusaka