Assistant Office Manager

About Steristat Solutions

Steristat Solutions is a Columbus, Ohio-based environmental services firm specializing in commercial cleaning across healthcare, data centers, and construction sectors.

Position Overview

We are searching for a part-time Office Assistant to support our daily operational functions. This role involves approximately 20 to 25 hours weekly, predominantly onsite with occasional remote tasks. Key responsibilities include coordinating schedules, assisting with new employee onboarding, managing inventory, and performing administrative duties. The role also entails periodic driving to deliver materials to job locations and may involve personal errands for the CEO. Our ideal candidate is bilingual in Spanish and English, organized, trustworthy, and capable of effective communication with field personnel and customers. This opportunity might expand into full-time as the company grows.

Work Schedule & Location

• Part-time position (20–25 hours per week)
• Flexible hours favoring weekday mornings and early afternoons
• Primary work site at the office and warehouse in Worthington
• Occasional travel to various job sites

Core Duties

• Coordinate daily schedules alongside the Office Manager, communicating with project managers and clients to confirm work assignments
• Verify worker attendance and assignments via calls or texts, maintaining documentation
• Prepare and dispatch job-related materials such as preparation sheets and invitations
• Maintain an up-to-date unified schedule using physical or digital tools
• Support new hire onboarding, including paperwork, background checks, and process guidance, while maintaining confidentiality
• Assist crew preparations during morning shift start, ensuring supplies and materials are ready and properly labeled
• Manage warehouse and office inventory, tracking consumption and equipment location to minimize loss
• Review timekeeping reports for accuracy before managerial approval
• Handle office communications like phone calls, messages, document organization, data entry, and appointment scheduling
• Conduct occasional driving for delivery or pickup of supplies, maintaining organization and confirming receipt

Required Qualifications

• Proficiency in both Spanish and English, capable of clear explanations related to administrative and workplace matters
• Possession of a valid Ohio driver’s license with a clean record and comfort driving locally
• Exceptional organizational skills, attention to detail, and reliability
• Effective communicator via phone, text, and face-to-face interactions
• Adept at managing rapidly changing priorities
• Availability to work 20 to 25 hours weekly during morning and early afternoon on weekdays