Administrator - Dentistry

Role overview

The Faculty of Dentistry within the Divisional Services and Administration team is looking for two administrators: one ongoing position and one fixed-term role covering maternity leave. These roles support undergraduate and postgraduate dental programmes, as well as dental hospital services, and help enable the education of New Zealand’s future dental and oral health professionals.

What you will do

• Serve as the first contact for internal and external stakeholders, handling enquiries by phone, email, and in person.
• Assist academic staff with teaching and general administration, including booking teaching spaces, managing diaries, arranging travel, and coordinating faculty and teaching-related events.
• Carry out finance and purchasing administration such as transaction processing, invoice handling, PCard reconciliations, banking, reimbursements, procurement tasks, and supporting documentation in line with university policies.
• Keep administrative records and filing systems accurate, orderly, and easy to access.

Skills and experience needed

Success in this role calls for strong administration and coordination capability, together with a clear commitment to excellent customer service. You should bring experience from a busy office environment where high service standards are expected, along with strong organisation, time management, and the ability to manage competing priorities. A positive attitude, humour, curiosity, the ability to work independently, and a collaborative approach are all important. Proficiency with Microsoft Office is required. The university also values culturally safe and respectful practice, including an understanding of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

About the team

Divisional Services and Administration is made up of skilled professional staff who support an excellent experience for students and staff by delivering high-quality service to internal and external customers. In the Faculty of Dentistry, the team contributes to training dentists, dental specialists, oral health therapists, and dental technicians, while also supporting best-practice dental services for the local community.

Additional information

This recruitment covers one permanent full-time position and one full-time fixed-term position through to 30 September 2027. Both roles are based in Ōtepoti, Dunedin, and standard hours are 37.5 per week.

The salary appointment range is NZD 63,508 to NZD 68,185, with a top of range of NZD 73,640. A separate salary range of NZD 69,931 to NZD 80,285 applies to Kaiwhakahaere Tari roles, which support the University’s Māori Strategic Framework.

Benefits mentioned for these positions include salary, 6.75% superannuation, 5 weeks’ annual leave, career development support, a tertiary study benefit, and ongoing professional development opportunities.

Applicants must have the right to live and work in New Zealand. The University of Otago is committed to diversity and inclusion, and final-stage candidates will be required to complete a safety check under the Children Act 2014. Applications are reviewed as they are received, and the university may close the vacancy early.

For more information about the role, contact Holly He using the details provided in the original listing.

Application reference number: 2601011. Closing date: Sunday, 19 July 2026.