Administrative Specialist

Role Overview

You will support the Office of the Center Director as an Administrative Specialist, handling executive-level administrative and coordination work that keeps leadership operations running smoothly.

Key Duties

• Provide senior-level administrative and logistical assistance to the Office of the Center Director.
• Use Adobe Acrobat and Microsoft Office 365 tools such as Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams to prepare, revise, organize, share, and collaborate on business documents and presentations.
• Manage executive calendars, arrange meetings and briefings, and secure meeting spaces and backup representatives when needed.
• Support meetings by handling administrative follow-up and coordination as required.
• Draft executive correspondence related to management and administrative topics while ensuring compliance with established policies and procedures.
• Handle routine office administration, including answering and routing calls, greeting visitors, sorting mail, and maintaining files and records.
• Review office processes and look for ways to improve organization and efficiency.
• Share updates and guidance with Directorate-level administrative staff to help keep center processes and services consistent.
• Create and maintain organizational charts and distribution lists for senior personnel.

Qualifications and Experience

This role may be filled at different grade levels, and assignments at lower grades will cover fewer duties with less independence and simpler work. To be considered, you must satisfy the qualifications by the closing date of the announcement.

For GS-09 consideration, you need one year of specialized experience at the GS-07 level or comparable education/combination. Relevant experience includes supporting leaders with calendaring and report preparation, checking administrative documents for accuracy and completeness, and serving as a main contact for internal and external customers. Acceptable education routes include a related master’s degree, two academic years of graduate study toward a master’s degree, an LL.B. or J.D. if related, or an equivalent mix of study and experience.

For GS-11 consideration, you need one year of specialized experience at the GS-09 level or comparable education/combination. Relevant experience includes executive assistant support to senior leaders, including calendaring, report and correspondence preparation, document review, leading or training others, and applying policy and procedure documents to administrative matters. Acceptable education routes include a related doctorate, three academic years of graduate study toward a Ph.D., an LL.M. if related, or an equivalent mix of study and experience.

Your resume must clearly explain, in your own words, how you meet the specialized experience requirements. Copying wording from a position description, vacancy notice, or other source may be treated as plagiarism and could remove you from consideration. NASA also states that applicants must not use artificial intelligence or AI-assisted tools when drafting application or assessment responses.

Conditions of Employment

• This opportunity is open to U.S. citizens, nationals, and individuals who owe allegiance to the United States.
• You may be required to complete a one-year probationary period, depending on the final determination under Title 5, Code of Federal Regulations, Part 11.
• You must meet all qualification requirements by the announcement closing date.
• The role may require a background investigation or a higher-level clearance, depending on the duty location and NASA center requirements.
• Financial disclosure, drug testing, and travel requirements may also apply depending on the duty location and NASA center requirements.

Education

If you are using education earned in the United States, the degree must come from a college or university accredited by a recognized accrediting body. If your education was completed outside the United States, you must provide a foreign credential evaluation showing equivalency to an accredited U.S. program, or demonstrate full credit from a U.S.-accredited college or university. All qualifying degrees must have been awarded in the year of, or after, the original accreditation date.

Additional Information

• NASA may make additional selections for similar positions within the local commuting area of the locations named in this announcement, and by applying you agree that your application may be shared with interested selecting officials within NASA.
• CTAP and ICTAP candidates may be considered for additional selections if they meet the minimum qualifications and provide the required proof of eligibility.
• If you received a federal Voluntary Separation Incentive Payment within the last five years, you may have to repay the full amount before your start date if selected.
• Per Executive Order 14343, this position is not covered by a bargaining unit.
• During probation, your performance, conduct, agency needs, organizational goals, and service efficiency may be reviewed to determine whether your employment continues to advance the public interest.
• At the end of the probationary period, employment may end unless written certification confirms that continued employment advances the public interest.
• Candidates are expected to be committed to making government work more efficient, supportive of American republican ideals, and respectful of the rule of law and the U.S. Constitution.
• As a federal employee, you and your family may be eligible for a benefits package; available benefits depend on the position type and whether the role is full-time, part-time, or intermittent.