Administrative Officer - Procurement and General Services Contracts Section

Job Overview

The Government of Dubai Legal Affairs Department is inviting applications for the position of Administrative Officer within the Procurement and General Services Contracts Section. This role is essential for providing comprehensive administrative and operational support adhering to established procedures.

Key Responsibilities

• Carry out a variety of administrative and operational tasks to assist the team effectively.
• Support the Head of Directorate, Section Heads, and legal staff with administrative duties.
• Maintain organizational systems for both physical and electronic files, correspondence, document control, and records management.
• Track and document incoming and outgoing cases utilizing the Case Management System and other internal platforms.
• Prepare agendas for meetings, record minutes, monitor action points, and ensure timely follow-up.
• Generate regular reports, statistics, dashboards, and management information as required.
• Organize meetings, appointments, and logistical arrangements.
• Compose and distribute official letters, emails, surveys, and notices.
• Coordinate with various internal departments and external government bodies and clients as necessary.
• Ensure confidentiality and proper handling of sensitive legal documentation.
• Provide leadership and guidance to junior administrative personnel to maintain high standards of work quality and consistency.
• Assist with improving administrative workflows to enable smooth office operations.
• Undertake additional administrative responsibilities as delegated by management.
• Conduct internal assessments related to Department security controls for technical and information systems.
• Convene special security committees when necessary to address breaches and advise the Department accordingly.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Office Administration, Public Administration, or closely related fields preferred. Candidates with diploma qualifications coupled with substantial relevant experience may also be considered.
• Between 5 to 10 years of experience in administrative or executive support roles, ideally within governmental, legal, or professional services environments.
• Experience in providing support to senior management and supervising junior administrative staff is preferred.

Technical and Behavioral Competencies

• Expertise in Microsoft Office 365 suite including Word, Excel, PowerPoint, Outlook, and Teams.
• Familiarity with Case Management Systems (CMS), document management tools, and other office software.
• Strong organizational skills in document and record management.
• Proficient in compiling reports and gathering comprehensive management information.
• Competency in preparing meeting records and coordinating discussions efficiently.
• Excellent communication skills, both written and verbal.
• Outstanding administrative planning, multitasking, and deadline management abilities.
• Fluent in English; Arabic language proficiency is an advantage.
• High commitment to ethical standards, responsibility, confidentiality, and professionalism.
• Capable of working under pressure and managing multiple priorities accurately.
• Effective interpersonal, customer service, teamwork, and leadership qualities.
• Self-motivated with problem-solving initiative, adaptability, and eagerness to learn.

Additional Information

• Nationality requirement: UAE nationals only.
• Work schedule: Full-time.
• Monthly salary: Not specified.
• Employment type: Contract, on-site at Dubai location.
• Job posted on 21 July 2026; application deadline 1 October 2026.