Administrative Assistant

About the company

Red Bull MOBILE Saudi is bringing a fresh, digital-first approach to telecom in Saudi Arabia. The brand is built around energy, innovation, and a bold mindset, with a focus on supporting a young and fast-moving audience. The team is looking for a highly organized and proactive professional who can help leadership stay on track and keep daily office activities running smoothly.

Role overview

In this position, you will deliver senior-level administrative and executive assistance to the leadership team while helping ensure the office operates efficiently. The role involves managing calendars, arranging meetings and travel, preparing presentations and reports, handling sensitive information, and coordinating with different teams to support overall business performance.

This job suits someone who is detail-oriented, discreet, and comfortable juggling multiple priorities in a dynamic environment.

Key responsibilities

You will support executive schedules, office administration, and cross-functional coordination, while also contributing to special tasks and process improvements.

Executive support

• Oversee demanding calendars, appointments, and meeting schedules for senior leaders.
• Arrange local and overseas travel, including flights, accommodation, visas, itineraries, and expense records.
• Draft presentations, reports, meeting agendas, minutes, and executive communications.
• Serve as a central liaison between executives and both internal and external contacts.
• Manage confidential and sensitive matters with professionalism and strict discretion.
• Track action items and help ensure executive priorities are completed on time.

Office administration

• Provide everyday administrative support to leadership and other departments.
• Keep filing systems, corporate records, and business documents well organized.
• Coordinate office supplies, vendors, courier services, and facility-related needs.
• Help plan company meetings, workshops, and internal events.
• Assist with document handling, approvals, and general administrative workflows.

Business coordination

• Work with HR, Finance, Procurement, and other departments on administrative tasks.
• Support onboarding processes and related documentation for new hires.
• Monitor administrative workflows and suggest improvements for greater efficiency.
• Assist with special projects and take on other administrative duties as required.

Qualifications

The ideal candidate should have a bachelor’s degree or diploma in Business Administration, Management, or a related discipline, along with 1 to 3 years of experience in an Executive Assistant, Administrative Assistant, or similar role supporting senior management.

Why this role stands out

Join a fast-paced, purpose-driven team where your organizational skills and leadership support will help drive operational excellence and contribute to the growth of one of Saudi Arabia’s most exciting digital telecom brands.

Additional information

This role is full-time and onsite in Riyadh, Saudi Arabia. Fluency in both Arabic and English is preferred. The position requires strong professionalism, integrity, and the ability to work independently while meeting deadlines.