Administrative Assistant

About the Role

A prominent financial services company based in Dublin is looking for a proactive and self-driven Administrative Assistant for a six-month temporary contract. This role supports the Office Manager and the broader team within a well-established organisation that is part of a global network, ensuring a professional and collaborative work environment.

Key Responsibilities

• Provide comprehensive administrative assistance throughout the Dublin office.
• Handle incoming and outgoing mail and coordinate courier services.
• Manage invoice and expense processing via Concur software.
• Monitor and restock kitchen and stationery inventory.
• Enhance visitor experience by notifying security, greeting guests, and delivering a professional reception.
• Assist with desk allocation and manage access card arrangements for visitors and new employees.
• Support the planning and implementation of employee engagement initiatives and office events including social gatherings, Lunch & Learn sessions, and seasonal celebrations.
• Help track and manage the annual engagement calendar and associated budget.
• Provide support for monthly health and safety compliance checklists alongside the Executive Assistant and Office Manager.

Candidate Profile

• Excellent organisational and time management capabilities.
• Proficient in Microsoft Office suite, with a focus on Word, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Meticulous attention to detail and ability to juggle multiple tasks efficiently.
• Professional and proactive work ethic.
• Preference given to candidates with an interest or experience in AI applications and previous administrative experience in financial services.

Job Offer

• Competitive daily rate reflecting an annual salary equivalent of €30,000 to €35,000 aligning with the temporary status.
• Valuable exposure to a major financial services workplace with clear responsibilities.
• Work centrally in Dublin within a reputable financial industry setting.
• Access to a professional and supportive work environment.

Additional Information

The role requires a candidate who can start promptly and contribute effectively to the team’s success. Suitable individuals are encouraged to pursue this opportunity.