Administrative Assistant

About Maine State Prison

Maine State Prison operates as a secure correctional facility in Warren, Maine, dedicated to custodial supervision and rehabilitative services for individuals involved with the criminal justice system. The institution emphasizes public safety through professional law enforcement and correctional standards, maintaining a structured work environment governed by explicit policies, protocols, and security measures. Staff collaborate interdepartmentally to uphold a consistent, respectful, and compliant atmosphere while supporting community safety and rehabilitation efforts.

Role Overview

This full-time administrative position, located on-site at Pemaquid Harbor, ME, involves providing clerical and administrative support vital to office operations. Core duties include handling phone communications, welcoming visitors, directing inquiries, document management, scheduling, correspondence preparation, maintaining records, and supporting departmental calendar management and data entry. The role demands adherence to established procedures and confidentiality protocols, ensuring effective office function within the correctional setting.

Qualifications and Skills

• Proficient administrative and executive assistance capabilities to facilitate organizational and leadership needs.
• Professional communication skills with strong phone etiquette for engaging diverse internal and external stakeholders.
• Competency in clerical tasks such as filing, data entry, document drafting, and record maintenance.
• Experience using office productivity tools including word processors, spreadsheets, email clients, and scheduling software.
• Ability to manage confidential information sensitively and comply with security processes in a structured environment.
• Excellent organizational and multitasking skills with meticulous attention to detail.
• Prior administrative experience, preferably within government, law enforcement, or correctional institutions, is advantageous.
• Minimum educational requirement: high school diploma or equivalent; further education in office administration is a plus.