Administrative Assistant

Role Overview

Our client is recruiting an experienced Administrative Assistant to deliver crucial support functions to Executive Assistants working with senior leadership across the organization. This role operates in a dynamic, fast-paced environment requiring adaptability to shifting priorities and an enthusiasm for assisting at the executive level.

Location: Fully Remote (Candidates in EST or CST zones preferred)

Schedule: Monday through Friday, 8:00 AM to 5:00 PM EST

Employment Type: Contract

Key Duties

• Offer supplementary assistance to Executive Assistants supporting senior leaders.
• Manage complex calendars, arrange meetings, and coordinate travel logistics efficiently.
• Accurately prepare and submit expense documentation in a timely manner.
• Create, revise, and maintain presentations, reports, spreadsheets, and other necessary business documents.
• Support the organization of department meetings, including preparing agendas, materials, and minutes.
• Arrange logistics for internal/external meetings, events, vendor visits, and site tours.
• Assist with onboarding processes for new and remote hires, including equipment provision, system access, and supply requisitions.
• Handle confidential data with utmost discretion and professionalism.
• Contribute to special projects and additional administrative initiatives as needed.

Qualifications

• Minimum of a High School Diploma; additional college education is advantageous.
• At least five years of prior administrative support experience, preferably with executives or senior management.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint at an advanced level.
• Strong skills in calendar management, travel coordination, and expense reporting.
• Exceptional organizational aptitude and ability to multitask effectively.
• Capability to prioritize multiple demands within a deadline-driven, fast-moving setting.
• Excellent communication skills, both verbal and written.
• Proven independence balanced with strong collaboration skills across various teams.
• Professionalism, discretion, and sound judgment when managing sensitive information.
• Proactive problem-solving abilities with anticipation of needs and issues.

Benefits & Additional Information

• Fully remote working opportunity.
• Involvement with senior leadership and executive operational functions.
• Participation within a collaborative and supportive team environment.
• Possibility of contract renewal or conversion to permanent based on performance.
• Chance to make a meaningful impact within a large and fast-paced organization.

Equal Opportunity & Compliance

The employer is committed to full inclusion of qualified individuals and prohibits discrimination based on race, color, sex (including pregnancy), religion, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity or expression, sexual orientation, marital status, political affiliation, or any other protected characteristic. Reasonable accommodations are provided for applicants upon request. The selection process may involve preliminary AI-based screenings to ensure minimum requirements are met, though final hiring decisions are made by human recruiters and managers.