Administrative Assistant

Job summary

This role supports the Chief Impact Officer and acts as the main coordination point for both internal teams and outside stakeholders. The ideal candidate thrives in a mission-led, fast-moving, community-focused setting and is comfortable juggling competing priorities while handling sensitive matters with care.

Success in this position calls for sound judgment, strong writing and speaking skills, and solid administrative and organizational ability. The person in this role should be able to work independently from start to finish on projects and remain effective under pressure.

Key duties

• Handle a wide range of administrative support tasks for the Chief Impact Officer, including calendar management, expense reporting, and drafting correspondence.
• Build and distribute detailed meeting briefs that summarize attendees and the organizations involved.
• Capture meeting notes accurately and maintain organized records and archives.
• Coordinate both virtual and in-person events, and carry forward follow-up items as directed by the CIO.
• Provide general administrative support to the social impact team.
• Assist with event planning and logistics.
• Arrange meals and refreshments for special meetings and events.
• Manage administrative projects, assign tasks where needed, and help keep work moving on schedule.
• Organize meetings and support visits from investors, donors, community partners, and elected officials.
• Contribute to the overall team effort by completing related tasks as needed.

Skills and abilities

• Background as an administrative assistant or related project coordination experience.
• Comfort using Zoom, Google Workspace, and Excel.
• Ability to handle varied responsibilities with a flexible, no-task-is-too-small mindset.
• Strong interpersonal, spoken, and written communication skills.
• Ease in working with a wide range of people, including donors, investors, community leaders, nonprofit and education partners, board members, staff, youth, parents, and volunteers.
• Capacity to build and maintain strong working relationships across diverse communities.
• Ability to work independently in a demanding, fast-paced environment.
• Good time management and the ability to balance several priorities at once.
• Clear, concise presentation of information.
• Sound judgment and discretion when dealing with confidential matters.
• Highly organized, proactive, creative, detail-focused, and analytical.
• Forward-thinking approach with a habit of spotting opportunities and suggesting solutions.
• Professional and courteous communication by phone, email, and mail.
• Experience with CRM systems and data handling is an added advantage.

Benefits

The organization offers a strong benefits package that includes paid vacation, medical, dental, vision, and life coverage, plus pet insurance, sick leave, 10 paid holidays, and bereavement leave.

The workplace is designed to be supportive, collaborative, family-friendly, and focused on quality, integrity, trust, and accountability. It is described as an environment where employees can learn and grow without the bureaucracy of a large corporate setup.

Additional information

The company is looking to hire as soon as possible and strongly prefers candidates who are local to Los Angeles, since relocation assistance is not available.

This is an equal opportunity employer and employment decisions are made based on qualifications, merit, and business needs. Hiring is not influenced by race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other legally protected status.

Applicants certify that the information they submit is truthful, complete, and accurate. Any false statement, omission, or misrepresentation, including details about education or work history, may lead to withdrawal of an offer or termination of employment.