Administration & Compliance Coordinator

About the Role

Join Linfox's Intermodal division in Mackay as an Administration & Compliance Coordinator, where you'll manage key administrative, compliance, and financial operations. This role supports the delivery of essential services using advanced technology for major Australian industries, ensuring operational accuracy and adherence to safety and governance standards.

Key Responsibilities

• Manage processing of driver run sheets, invoicing, and subcontractor payments efficiently and punctually.
• Carry out weekly payroll reconciliations and prepare profit and loss reports covering contractors, labour hire, and operational expenses.
• Conduct fatigue audits and ensure compliance for driver documentation, run sheets, and safety records.
• Coordinate invoicing activities for Mackay and Bowen locations, and provide backup support for additional sites as needed.
• Maintain comprehensive records including customer dockets, proof of delivery, compliance forms, and operational data.
• Prepare routine reporting such as weekly/monthly operational reports, forecasts, toolbox meeting notes, Work Health and Safety records, and commitment registers.

Candidate Profile

The ideal candidate is a proactive, detail-oriented professional comfortable working in a dynamic operations environment able to manage multiple tasks simultaneously. Essential qualities and experience include:

• Previous administration or compliance experience within the transport or logistics sectors.
• Proficiency with SAP, Microsoft Excel, and Transport Management Software like Blue Yonder.
• Familiarity with payroll reconciliation, invoicing, contractor cost management, and financial record keeping.
• Capability to work independently while prioritizing competing deadlines effectively.
• Demonstrated dedication to safety practices, fatigue management, and compliance protocols.
• High accuracy in reporting and documentation maintenance.

Benefits and Culture

• Entitlement to 12 weeks paid parental leave plus a return-to-work incentive for qualifying staff.
• Access to career growth opportunities alongside mentoring schemes.
• Employee benefits including dining, adventure activities, travel options, and health and wellness programs.
• Opportunity to join a driven team where your effort makes a significant impact.

Additional Information

Linfox promotes an inclusive and diverse workplace, welcoming applications from all cultural backgrounds and identities, including Aboriginal and Torres Strait Islander peoples. Employment is contingent upon meeting company criteria such as criminal background checks, medical evaluations, and drug/alcohol screenings. No unsolicited recruitment agency resumes will be accepted.