Admin Coordinator - Global Study & Site Operations

About the Role and Company

Amgen is a leading independent biotechnology firm with over 40 years of experience pioneering breakthroughs to deliver advanced medicines from research labs to patients. The Japan and Asia Pacific (JAPAC) region is one of the fastest growing markets for the company. We are currently seeking an Admin Coordinator based in Singapore to provide multifaceted administrative support within our Global Development Operations (GDO) team, a fast-moving and collaborative environment.

Key Responsibilities

• Manage individual and team calendars and schedule meetings across various time zones using Outlook.
• Oversee functional processes such as invoicing and purchase orders.
• Organize local and international travel arrangements and prepare related expense reports.
• Support in preparation of slide presentations.
• Assist with managing SharePoint sites.
• Conduct diverse administrative tasks including maintenance of contact and personnel lists.
• Maintain departmental administrative files and coordinate internal communications.
• Handle mailings, courier, and delivery coordination.
• Manage administrative interactions with external experts and vendors.
• Arrange meetings including logistics for local and international gatherings and visitor accommodations.
• Organize meeting rooms with logistics such as catering and equipment needs.
• Prepare meeting agendas and record action items as necessary.
• Facilitate large on/offsite meetings including guest speaker presentations.
• Assist on special projects as assigned by Executive Directors and other team members.
• Maintain records of dues, memberships, and subscriptions.
• Coordinate Cross-Functional team meetings and document minutes.
• Ensure timely registration for conferences, seminars, and internal meetings.
• Participate in departmental project teams and provide backup support to other administrative coordinators as needed.

Candidate Qualifications

Basic Qualifications:

• Associate degree plus a minimum of 2 years administrative experience, or
• High school diploma/GED with at least 4 years of administrative experience.

Preferred Skills and Experience:

• Positive, solution-focused attitude with a helpful approach.
• Familiarity and proficiency with Amgen's technologies and platforms.
• Strong team player with polite and personable communication.
• Amgen experience and over 5 years supporting large teams in administrative roles.
• Exceptional communication skills, both written and verbal, including presentation capabilities.
• Advanced proficiency in MS Excel, PowerPoint, Word, as well as SharePoint, SAP, and Amgen's Learning Management System.
• Experience supporting remote staff administratively.
• Highly organized with excellent problem-solving skills and ability to coordinate cross-functional teams.
• Ability to anticipate logistical challenges and provide strategic solutions.
• Capable of thriving in a fast-paced environment with firm deadlines.
• Discreet handling of proprietary and confidential information.

Benefits and Work Culture

• Extensive growth opportunities across a global organization.
• Diverse and inclusive environment encouraging idea sharing and empowerment.
• Comprehensive rewards package covering health, financial, work-life balance, and career development benefits.