Talent Acquisition Coordinator

Job Overview

This position provides comprehensive support across all facets of the Talent Acquisition department, assisting with tasks ranging from scheduling candidate interviews to onboarding and post-offer activities. The role demands accuracy, timeliness, and the ability to function with limited oversight while exercising independent judgment when needed.

Key Responsibilities

• Collaborate closely with Talent Acquisition Specialists to ensure a smooth, compliant recruitment process that delivers a positive experience for candidates.
• Coordinate interview schedules involving candidates, hiring managers, and interview panels.
• Arrange candidate travel logistics as necessary and handle the associated reimbursement procedures.
• Guide candidates through the recruitment stages, ensuring timely and accurate completion of applications, new hire documentation, and I-9 verification forms.
• Audit recruitment data for completeness, precision, and regulatory compliance.
• Conduct new hire orientations at assigned locations.
• Schedule and monitor drug screening and physical examinations.
• Track and review background check outcomes.
• Maintain on-site records including original I-9 forms and job requisition files.
• Administer or support employment testing as required.

Qualifications and Skills

• Minimum of a High School diploma or GED; an associate's degree in a related field is preferred.
• At least six years of experience in Talent Acquisition.
• Proven experience in various business environments promoting confidentiality, maturity, discretion, interpersonal tact, sound judgment, and initiative.
• In-depth understanding of full-cycle recruiting processes within human resources.
• Excellent customer-service orientation with the ability to create a welcoming environment for candidates.
• Strong verbal and written communication abilities.
• Technologically proficient, including familiarity with applicant tracking systems and skilled usage of Microsoft Office applications (Word, Excel, PowerPoint).
• Demonstrated ability to collaborate effectively as part of a team.
• Exceptional organizational skills with the capability to prioritize and multitask efficiently in a dynamic, fast-paced setting.