سكرتير

Job Responsibilities

• Coordinate administrative support activities for the direct supervisor by completing key tasks including scheduling meetings.
• Prepare and redirect incoming calls, and manage conference calls.
• Make travel arrangements as required.
• Assist in notifying all participants of meeting agendas and timings, ensuring alignment with attendees' schedules.
• Support the preparation, drafting of meeting minutes, and attendance recording.
• Collaborate with relevant stakeholders to compile files and information needed by the supervisor prior to important meetings.
• Organize incoming requests and documents for the supervisor according to priority.
• Prepare office supplies in the supervisor's workspace.
• Assist in managing incoming and outgoing mail and correspondence related to the supervisor.
• Coordinate facility management tasks such as cleaning and other office-related duties.
• Support all hospitality services within the office.
• Adhere strictly to work controls, code of conduct, cybersecurity policies, and procedures set by the ministry and organizational unit.
• Perform any additional duties assigned by direct supervisors.

Education and Experience

A diploma in Business Administration or any related field is required. A minimum of two years of relevant work experience in the same field is necessary.