Remote Virtual Executive Assistant

About the Role

Zirtual provides experienced, highly capable remote assistants who support clients in both personal and professional capacities. As a Virtual Executive Assistant at Zirtual, you will be a key team member offering proactive and efficient assistance tailored to exceed client expectations. Operating independently with the support of an Account Supervisor, you will manage client relationships, receive feedback, and access guidance to ensure exceptional service quality.

Primary Responsibilities

• Oversee and organize intricate calendars and appointments, coordinating meetings across various time zones and resolving scheduling conflicts proactively.
• Handle client email inboxes by drafting responses, managing communications, prioritizing follow-ups, and acting as an intermediary between clients and external contacts.
• Perform general administrative tasks including preparing documents, presentations, reports, data entry, file organization, and assisting with project coordination and task tracking.
• Arrange travel logistics such as flights, hotels, and transportation; develop detailed travel itineraries and accommodate itinerary changes; organize both virtual and in-person meetings or events.
• Support daily business operations by conducting research, compiling information, and identifying process improvements to enhance efficiency.

Skills and Qualifications

• Exceptional organizational and time management abilities with an eye for detail and accuracy.
• Strong written and verbal communication skills.
• Capacity to manage multiple clients and meet deadlines efficiently.
• A proactive and resourceful approach with a solutions-oriented mindset.
• Ability to work autonomously in a remote setting.
• Bilingual capabilities (English/French and/or Spanish) are advantageous.
• Experience supporting executives, entrepreneurs, or small business owners is preferred.
• Associate's or Bachelor's degree in Business Administration or a related discipline (or equivalent experience).
• 2 to 4+ years' experience as an Executive or Administrative Assistant, preferably with exposure to managing multiple clients.
• Typing proficiency of at least 50 words per minute with accuracy.
• Familiarity with Google Workspace, Microsoft Office, calendar management (Google Calendar, Outlook), project management (Asana, Trello, ClickUp, Zoho, Salesforce), and communication platforms (Slack, Zoom, Teams).

Work Requirements and Conditions

• Applicants must have reliable high-speed internet, a computer, and a phone.
• Commitment to maintaining professionalism and confidentiality.
• Availability during business hours (PST or EST, Monday to Friday) as agreed with clients.
• Position currently open to residents of the United States or Canada only.

Compensation

This role is for an independent contractor and pay is commission-based, derived from client monthly plans. Average monthly earnings typically range between $1,500 and $3,800, depending on client assignments.

Security and Fraud Prevention

Zirtual is dedicated to protecting candidate security by warning against recruitment scams. Legitimate recruitment communications always originate from an @zirtual.com email address. The company never requests payment, personal financial information, or equipment fees. Candidates should report suspicious activity directly to [email protected].