Remote HR Administrative Assistant

Job Overview

The Institute of Knowledge (IOK) is looking for a diligent and organized Remote HR Administrative Assistant to become a vital part of our team full-time. This position supports the Human Resources department by managing daily administrative tasks essential to advancing our commitment to delivering high-caliber Islamic education programs. The role demands discretion in handling sensitive data and offers a competitive hourly wage between 45 and 55 USD.

Responsibilities

• Deliver thorough administrative assistance to the HR team.
• Keep employee records current and accurate within HR systems while ensuring confidentiality.
• Assist throughout the recruitment stages including job postings, interview scheduling, and candidate communications.
• Facilitate the onboarding of new hires by preparing documentation and ensuring seamless integration.
• Serve as the initial contact point for employee inquiries related to HR policies and procedures.
• Prepare HR documents including employment contracts, offer letters, and various reports.
• Help organize and coordinate staff training and development initiatives.
• Perform general administrative duties such as managing correspondence, entering data, and arranging meetings within HR.

Qualifications

• Demonstrated experience in HR administration or related support roles.
• Strong organizational skills and meticulous attention to detail.
• Proficient communication abilities, both verbal and written.
• Skilled in MS Office applications including Word, Excel, Outlook, and PowerPoint.
• Capable of handling confidential information with professionalism and discretion.
• Self-driven and proactive work ethic, effective in a remote setting.
• Knowledge of HR information systems (HRIS) is a plus.
• Formal qualifications in Human Resources or a related discipline are beneficial but not mandatory.
• Alignment with the values and mission of a community and education-oriented organization is preferred.