Receptionist and Administrator

About the Company

A global hedge fund headquartered in the US with a London office of approximately 100 employees located in the West End. The company promotes collaboration among a tight-knit team of Assistants and Administrators providing comprehensive support, offering excellent employee benefits.

Role Overview

This busy Receptionist and Administrator position involves working alongside another Receptionist to deliver front desk and administrative services. The role balances receptionist duties and office administration tasks.

Key Responsibilities

• Managing incoming calls and directing them appropriately
• Greeting clients and vendors warmly
• Handling hospitality requests and coordinating with the hospitality team
• Organizing and managing meeting and conference rooms
• Planning and coordinating both internal and external events
• Processing employee expenses and managing office printing and scanning
• Supporting broader team activities including meeting arrangements, international travel coordination, recruitment support by scheduling interviews, and assisting office management and facilities as needed

Candidate Profile

• Outstanding verbal and written communication abilities
• Prior experience offering exceptional customer service in financial, professional, legal, upscale hospitality, or aviation sectors
• Adaptability and a flexible mindset
• Ability to work cooperatively and collaboratively within a team
• Proficient in Microsoft Office applications

Additional Details

• Competitive salary up to £48,000 per annum depending on experience
• Excellent benefits package including discretionary bonuses, 8% pension contributions, weekly provided lunches, health and dental coverage, and monthly phone allowance
• Work schedule operates on a rota with the co-receptionist, typically between 8:00am–5:00pm or 9:00am–6:00pm
• Predominantly office-based with the option of working one to two Fridays per month remotely