Project Coordinator

About the Role

KennedyC is looking for a detail-focused and highly organized Project Coordinator to become an integral part of our dedicated Operations Team at our Madison, WI location. This role works closely with various departments across the agency to facilitate efficient project management, ensure precise documentation, and guarantee the prompt delivery of client projects. The position is perfect for a candidate passionate about coordinating projects with precision.

Responsibilities

• Collaborate with Account Executives to support project management tasks, ensuring the smooth operation of client marketing campaigns such as media plan documentation, creative development, media buying, client reporting, and data collection.
• Track and oversee timelines and deadlines for media campaigns and projects, addressing possible issues proactively before they impact progress.
• Proofread copy, artwork, agency outputs, and print proofs to ensure all materials undergo proper agency approval prior to client or vendor review.
• Review billing statements for assigned accounts against approved client plans, communicating discrepancies to the appropriate Account Executives or departments.
• Identify processes where workflow consistency can be enhanced and suggest improvements that foster better coordination across teams and projects.
• Collect and organize background data, research, and analysis to aid in crafting client briefs and strategic approaches.
• Support project planning through preparation of meeting agendas, reports, proposals, correspondence, notes, and materials to be presented to clients.

Requirements

• Strong abilities in managing multiple projects and exceptional organizational skills.
• Excellent verbal and written communication skills.
• Highly self-driven, proactive in anticipating and solving issues.
• Keen attention to detail with an emphasis on accuracy.
• Proficient use of Microsoft Word, Microsoft Excel, and Google Docs.

Benefits

• Access to professional development funds and curiosity grants to support growth and skills enhancement.
• Chance to participate in events both within and outside the office to foster engagement.
• Competitive paid time off and holiday packages.
• Comprehensive parental leave options.
• Inclusive insurance benefits covering health, dental, vision, life, and disability.
• Discounts on pet care services.
• Identity protection service.
• 401(k) retirement savings plan.
• Opportunities for networking and paid time dedicated to volunteering.

Additional Information

KennedyC values diversity and is proud to be an equal opportunity employer, encouraging applicants even if they have only partial experience with the listed duties. The company is committed to building an equitable and inclusive workplace. Applicants must be authorized to work in the United States. Interested candidates should submit a resume and cover letter addressed to the Project Coordinator position.