Program Coordinator

About COLIBRIX ONE

COLIBRIX ONE is pioneering innovative AI-powered payment technologies tailored for Payment Service Providers (PSPs), Electronic Money Institutions (EMIs), and neobanks across the EU and UK. As a fully licensed EMI (FCA reference number 927920) and Mastercard Principal Member, we provide comprehensive financial services including global card processing, digital wallet infrastructure, cross-border merchant accounts, alternative payment methods, and corporate accounts for legal entities. Our expanding team champions innovation, security, and scalability while promoting a culture centered on curiosity, collaboration, and impactful outcomes.

Role Overview

The Program Coordinator at COLIBRIX ONE plays a pivotal role in supporting cross-functional projects, ensuring accurate documentation, tracking deadlines, monitoring dependencies, and facilitating effective communication. This role involves organizing meetings, documenting decisions and actions, preparing progress reports, and escalating risks that might affect project delivery or quality.

Key Responsibilities

• Gather and consolidate updates on tasks and initiatives regularly.
• Verify and ensure status information is complete, accurate, and consistent.
• Maintain and update JIRA structures including tasks, timelines, ownerships, and dependencies.
• Manage critical program and project documents within Confluence.
• Detect deviations from plans and initiate corrective measures.
• Remind accountable parties of upcoming deadlines and pending commitments.
• Arrange and lead various working meetings such as status checks, dependency synchronizations, and release readiness sessions.
• Record decisions, track action items, and ensure completion.
• Generate routine status updates for stakeholders and senior management.
• Visualize key performance metrics, risks, and trends related to delivery.
• Engage in release planning and assist with coordinating major product launches.
• Maintain a comprehensive dependency map across teams and systems.
• Monitor release preparedness, focusing on critical cross-team and technical dependencies.
• Identify potential risks threatening timelines, scope, or quality and escalate accordingly.

Requirements

• Minimum of two years experience in program coordination, program support, project management office (PMO), delivery coordination, or related functions.
• Hands-on experience with JIRA and Confluence tools.
• Excellent organizational abilities to handle multiple projects, deadlines, and stakeholders.
• Skilled in collecting, verifying, and consolidating program or project statuses.
• Adept at recognizing inconsistencies, data gaps, delays, and delivery risks.
• Experience in conducting and facilitating meetings with cross-functional teams.
• Strong documentation skills for decisions, risks, dependencies, and action items.
• Ability to prepare clear, precise managerial reports and presentations.
• Confident, proactive communicator capable of effective follow-up with team members.
• Capable of thriving in a dynamic, fast-moving environment.

What COLIBRIX ONE Provides

• A chance to influence future fintech innovations within a scaling organization.
• A cooperative, non-hierarchical team structure that respects your knowledge and input.
• Opportunities for continuous learning and professional advancement.
• A competitive remuneration and benefits package.
• Employment will be formalized under the relevant legal entity per the role and location.